Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Rural And Community Health Institute

Proposed Minimum Salary

$16.80 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Assistant V to serve as a member of the A&M Rural and Community Health Institute team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary: Works under general supervision and provides highly advanced administrative support for multiple programs with the A&M Rural and Community Health Institute (ARCHI). This position works with clinical team to conduct meetings, medical management of HIPAA compliant documents, and maintains database information for various programs. May work with Patient Safety Organization (PSO) activities to include Patient Safety Work Product (PSWP).

Required Education and Experience:

• High school diploma or equivalent combination of experience and education.
• Five years of related experience.

Required Knowledge, Skills and Abilities:

• Excellent computer skills to include Microsoft Office products, HIPAA training, good knowledge of initiating and maintaining spreadsheets (Excel) and word processing software.
• Ability to multi-task and work cooperatively with others.  Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.  Provide a safe environment that fosters respect, inclusion and equality of all faculty, staff, students and visitors.

Preferred Education and Experience:

• Bachelor’s degree.
• Experience working in a healthcare environment.

Responsibilities:

• Coordinates and supports functions for the KSTAR Nursing, NQSC and MBQIP programs under the direction of the program managers.
• Supports and assists the physician peer review team and administrative staff with management of medical records and files as needed.
• Maintains CNE database and disseminates all CNE certificates.
• Works with the Director of Quality and Safety and Director of Operations on specialized projects as they present, to include grants and new programs and services and assist APU team with setting up webinars.
• Enters HRSA reports to facilitate existing database. Maintains hospital contact list. Maintain and update CRM tool. Create/maintain user accounts in MBQIP.
• Enters programmatic data into the various databases assigned to this position.
• Works collaboratively with the Director of Quality regarding contracts; is responsible for processing contract renewals for the TSN/PSO and NQSC programs.
• As needed may work with documents that include Patient Safety Work Product (PSWP) for the ARCHI Patient Safety Organization (PSO) #79.
• Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.