Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Academic Affairs Recruiting Office

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Office of Facilities, Health, Safety and Security is responsible for the construction, maintenance and operation of campus facilities. Our goal is to ensure that TAMU is the model for how modern education addresses the built environment.

The Academic Affairs Recruiting Office assisted with the creation and posting of this job requisition for Facilities Services.

What we want

Facilities Services is seeking an Administrative Associate V, to provide administrative support for the Vice President Suite. The ideal candidate will be a highly dependable and organized who is motivated to work as part of a team. We are looking for an individual who shows a professional attitude for quality work and strives to provide excellent customer service. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: $14.53 - $18.67 (Based on selected hire's qualifications).

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school diploma or any equivalent combination of education and experience
• Five years of experience in general office or clerical work

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Excellent written communication, analytical, interpersonal, and organizational skills
• Ability to work in a high stress environment
• Ability to work with sensitive information and maintain confidentiality
• Ability to work independently once given a project

Preferred Experience:

• Experience in higher education or experience working with senior executives

Preferred Knowledge, Skills, and Abilities:

• Advanced proficiency in Human Capital Management system such as Workday
• Excellent customer service skills

Responsibilities:

• Office Support - Coordinates daily front office activities. Assists in problem solving for office activities. Develops office procedures to streamline the flow of front desk operations. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters. Serves as first point of contact for all who visit and call the Vice President suite. Answers phones, greets visitors, provides information, and makes appropriate referrals to callers and visitors, as well as providing direction to student staff who back-up this function. Reviews and distributes incoming business mail and correspondence. Ensures confidentiality. Maintains files, records, office supplies, and equipment.

• Administrative - Provides administrative support for the Vice President’s suite in the Jack K. Williams administrative building. Works closely with the administrative teams of each vice president. Serves as a contact person for computer and technology needs. Assists with room reservations for various meetings. Assists in the coordination of meetings such as technology set-up, catering arrangements, and directing meeting participants to the appropriate locations. Provides assistance on facilities issues with building maintenance. Serves as a point of contact for work order requests in AggieWorks System. Coordinates the annual space inventory from Facilities Management. Assists with research and coordination of special projects as assigned. Performs other duties as assigned.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.