Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Department of Medical Education

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Medicine is looking for an Administrative Associate V to serve as a member of the Department of Medical Education. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply education, experience and skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Description Summary

The Administrative Assistant V is responsible for the coordination of administrative support for the Department of Medical Education. The College of Medicine is looking for a highly organized and energetic person for a full-time job with the Department of Medical Education. The successful candidate will possess excellent communication skills and have experience in running and supporting administrative tasks related, but not limited to, meeting scheduling, organizing travel and expense reimbursements, and handling confidential information.

Qualifications

Required Education:

High School Diploma or equivalent of education and experience

Required Experience:

Five years of related experience

Preferred Education:

Bachelor’s Degree

Preferred Experience:

Business background

Experience with Concur and Aggiebuy

Experience tracking grant funding and expenses

Experience working in a higher education setting

Required Licenses and Certifications:

N/A

Preferred Licenses and Certifications:

N/A

Required Special Knowledge, Skills, and Abilities:

Ability to multi-task and work cooperatively with others.

Excellent written communication, analytical, interpersonal and organizational skills

Ability to work in high stress environment

Ability to work with sensitive information and maintain confidentiality

Ability to work confidently once given a project

Preferred Special Knowledge, Skills, and Abilities:

Work beyond normal hours and/or weekends

Job Responsibilities: 

Department Office Management

• Assist with the development of new procedures for various departmental initiatives to enhance medical education mentoring, collaboration on scholarly research, and the overall learning environment
• Assist in the coordination of faculty appointments
• Review and maintain incoming fiscal requests and records from students, faculty, and staff
• Ensure Faculty and Staff have access to policies and procedures
• Answer/triage phone calls and in person inquires made to the Department Head for Medical Education

Scheduling Management Duties

• Manage calendar scheduling and coordinate support for the Department Head for Medical Education
• Arrange and coordinate travel arrangements, required approvals, account information & financial paperwork
• Schedule, organize, monitor, & take minutes for various meetings.

Special Projects & Program Support

• Provide direct support for the Academy of Distinguished Medical Educators organization by scheduling meetings, preparing material, completing meeting agendas and meeting minutes, ordering, and organizing projects/events
• Manage and collaborate on various special projects and events
• Provide general administrative support for departmental committees to include preparing material, scheduling, ordering, and organizing the projects/associated events

Other Duties

• Performs other duties as assigned.

Pay Range: $14.53 - $18.67

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.