Job TitleAdministrative Associate V
AgencyTexas A&M University
DepartmentVet Med-Teaching Hospital
Proposed Minimum Salary
Proposed Minimum SalaryCommensurate
Job LocationCollege Station, Texas
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The Texas A&M College of Veterinary Medicine & Biomedical Sciences (CVM) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest colleges of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs. To learn more, please visit our website https://vetmed.tamu.edu/
What we want
The Administrative Associate V is responsible for administrative support of the Admin. office team including purchasing, finance, administration duties including VMIS, records, parking, policy and procedure organization and updating.
What you need to know
Compensation will be commensurate to selected hire’s experience.
COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .
As a Healthcare facility, The Veterinary Medical Teaching Hospital COVID-19 guidelines may vary from those located on the Division of Human Resources and Organizational Effectiveness’ website.
High School Diploma or equivalent combination of education and experience.
Five years of experience in general office or clerical work.
Required Special Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
Ability to multi-task and cooperatively with others.
Previous work experience at Texas A&M University.
Previous experience in maintaining an EMR system.
Office Coordination: Provides administrative support as needed for the VMTH. Communicates information regarding HR hours of service as it is received by HR. Maintains operations of the office by arranging facility work orders, requesting IT support, key control, and serving as contact for printer/copier maintenance and office furniture. Maintains office schedules and calendar appointments through MS Outlook. Assists with coordination of meetings, appointments, and conference room bookings, as specified by VMTH administrators. Assists in planning of special events. Serves as the Liaison for Blinn Veterinary Tech program needs.
Administrative Support: Prepares letters, memos, and correspondence to internal and external clients. Verifies completion of credentialing documentation for veterinary interns and residents by working with departmental administrative staff and shadowing veterinary technician students. Ensures adherence to policies and procedures consistent with TAMU and Veterinary Medical Teaching Hospital policies and procedures. Monitors the needs of the department and team. Makes recommendations for process improvements, administrative changes, or new initiatives. Communicates and enforces policies and procedures. Prepares letters, memos, and correspondence to internal and external clients. Verifies completion of credentialing documentation for veterinary interns and residents by working with departmental administrative staff and shadowing veterinary technician students. Receives, coordinates, and communicates with hospital staff regarding parking, orders, repairs and service requests. Resolves any issues that may arise with a client and communicates these issues to Administrative Coordinator and/or Assistant Director.
Updating Electronic Medical Records System: Serves as a primary user of VMIS (or other EMS systems) and Instinct to integrate entering new users, updating personnel data, and providing reports, as requested. Provides alerts to VMTH veterinarians for veterinary and DEA license expiration. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.
Customer Service Associate Ii Communications, TAMHSC, United States, 1 day ago
Job Title Customer Service Associate II - Communications Agency Texas A&M University Department Vet Med-Teaching Hospital Proposed Minimum Salary $11.50 hourly Job Location College Station, Texas ...
Regional Workforce Coordinator, Texas A&M Care, TAMHSC, United States, about 4 hours ago
Job Title Regional Workforce Coordinator, Texas A&M Care Agency Texas A&M University Health Science Center Department Rural and Community Health Institute Proposed Minimum Salary Commensurate Job ...
Director, Quality Improvement, TAMHSC, United States, 13 days ago
Job Title Director, Quality Improvement Agency Texas A&M University Health Science Center Department Rural and Community Health Institute Proposed Minimum Salary Commensurate Job Location College ...
Assistant Director, Rural Medicine Outreach, TAMHSC, United States, about 4 hours ago
Job Title Assistant Director, Rural Medicine Outreach Agency Texas A&M University Health Science Center Department Office of the Dean Proposed Minimum Salary Commensurate Job Location Bryan, Texas...
Administrative Associate I, TAMHSC, United States, about 5 hours ago
Job Title Administrative Associate I Agency Texas A&M University Health Science Center Department Epidemiology & Biostatistics Proposed Minimum Salary Commensurate Job Location College Station, Te...
Counseling And Development Specialist Ii, TAMHSC, United States, 1 day ago
Job Title Counseling and Development Specialist II Agency Texas A&M University Health Science Center Department Medicine - Office Of Student Affairs Proposed Minimum Salary $5,333.34 monthly Job L...