Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University - Commerce

Department

Dean Education

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected] .

SUMMARY:

The Administrative Associate V, under general supervision, provides highly advanced administrative support work.

DUTIES & RESPONSIBILITIES:

• Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters. Provide organizational planning and problem solving skills.

• Receives incoming calls, greets visitors, ascertains nature of business and directs visitors / students to appropriate department or college efficiently. Receives, sorts, and routes mail and performs other mail services.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies and procedures. Monitors compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Prepares and routes paperwork for hiring, terminations and reclassifications of personnel.

• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of files, records, office supplies, and office equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• May hire, train and supervise student workers and support staff.

MINIMUM REQUIREMENTS :

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Five (5) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.

• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE :

Degree Preferred. Proficiency with FAMIS/CANOPY, EPA generation, and BANNER. Administrative support experience within an academic unit/division in higher education.

SUPERVISION OF OTHERS:

Student Workers and graduate assistants.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.