Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M Agrilife Extension Service

Department

Learning Resources - Texas

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Responsibilities:

-Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters.

-Provides organizational planning and problem-solving skills.

- Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.

- Ability to organize workloads, processes, or physical objects and spaces.

- Write and distribute email, correspondence memos, letters, faxes, and forms.

- Create and maintain project information in project management system.

- Assist in the preparation of regularly scheduled reports.

-Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.

-Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

-Maintains a variety of fiscal and administrative records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

-Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events.

- Assists with coordinating unit events and programs.

-Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

 -May hire, train, and supervise student workers and support staff.

- Ability to work cooperatively with others and promotes a positive work environment.

Required Education and Experience:
-High school diploma or equivalent combination of education and experience.
-Five years of related experience.

Required Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, and database applications.
-Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.

Other Requirements:
Work beyond normal office hours and/or work on weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.