Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Large Animal Clinical Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.  To learn more, please visit our website https://vetmed.tamu.edu/  

What we want

The Administrative Associate V works under general supervision, is responsible for coordinating administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Compensation will be commensurate to selected hire’s experience.

This position is in office and NOT a remote position

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience.

• Five years of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Excellent interpersonal and communication skills.

• Planning and organization skills.

• Ability to work with faculty, staff, and students in a professional academic department with tact, diplomacy, and confidentiality.

Responsibilities:

• Office Management/Administration: Answers departmental telephones, screening calls and forwarding as needed. Greets guests that enter the Admin Office. Manages various department parking permits. Maintains and orders office and copier supplies. Receives, sorts, and routes mail and package. Organizes and coordinates the VLCS Seminar Series. Assists with room reservations. Assists with Departmental updates such as, Department website, directory, phone list, and office assignments. Provides organizational planning and problem solving to supervisor for the daily operation of the department admin office, including liaison with faculty and staff. Assists with coordination and planning of special events and coordination of logistics related to the events. Provides administrative support to the Department Research and Graduate Studies Committee (RGS) and attends monthly meetings of RGS. Provides administrative support to the Executive Assistant.

• Faculty Support: Assists faculty with entering and updating CV information into Faculty 180. Assists with faculty evaluations in Faculty 180. Assists with the scheduling of faculty evaluation meetings. Manages adding and renewing Departmental Adjunct Faculty. Supports faculty and Executive Assistant with the Promotion and Tenure (P&T) process, assisting with compiling of information needed to complete P&T packets. Provides general clerical duties for the faculty members of the department. Assist with general correspondence, recommendation letters, nomination letters, forms, and CV’s.

• Faculty/House Officer Recruitment: Assists with Faculty and Resident recruitment, including, assisting with the coordination of itineraries, setting up meetings and preparing materials. Assists the House Officer Coordinator with Veterinary Internship & Residency Program (VIRMP) process to hire House Officers (Interns/Residents), including but not limited to, assisting with pulling applicants, organizing files, confirming applications are qualified for the positions and sharing those results with Program Directors. Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.