Administrative Associate V

Updated: 15 days ago
Location: Bryan, TEXAS
Job Type: FullTime

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Primary Care & Population Health

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative V to serve as a member of the Primary Care and Population Health team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary: Works under general supervision and provides highly advanced administrative support.

Required Education & Experience:

  • High school diploma or equivalent combination of education and experience.
  • Five years of related experience.

Required Special Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Knowledge of health care education. 
  • Ability to multitask and work cooperatively with others.
  • Ability to work with sensitive information and maintain confidentiality.
  • Strong interpersonal and organizational skills.
  • Strong verbal and written communication skills.

Preferred Education & Experience:

  • Bachelor’s degree.
  • More than three years of administrative experience in a university or education-related position.
  • Experience assisting with an educational programs in a college or university setting.
  • Experience providing customer service in a professional office setting.
  • Experience coordinating events.
  • Two years of administrative experience at TAMU.

Preferred Special Knowledge, Skills, and Abilities:

  • Excellent customer service skills.
  • Knowledge of TAMU policies and procedures.
  • Working knowledge of TAMU software such as SSO, Concur, Workday, Aggie Buy or FAMIS.
  • Ability to use and knowledge of Adobe and Microsoft Office Suite.
  • Experience working with diverse individuals and communities


Responsibilities:

  • Plans and provides logistical and administrative support for events, meetings or other special functions. 
  • Analyzes requirements for projects or initiatives, as well as creating reports, analyses and surveys as requested.
  • Prepares and distributes minutes for faculty meetings.
  • Primary contact for all inquiries received for the head of Primary Care and Population Health, including information requests, scheduling prospective appointments, and management of staff calendars.
  • Assists with website development, presentations and external communications for prospective and current residents, alumni and the general public. 
  • Monitors compliance of staff and faculty records with all University, HSC, state and federal regulations.
  • Supervises the creation and maintenance and retention of office files and records.
  • Assists in resolving complex, highly sensitive and confidential administrative matters.
  • Prepares mid-term reviews and faculty promotion and tenure dossiers.
  • Prepares slide presentations and speech remarks.
  • Coordinate collection and compilation of faculty progress reports for the Department Head to use with faculty evaluation material. 
  • Manages an organizational system to coordinate and monitor action items, projects, correspondence and assignments and ensures deadlines are met.
  • Prepares faculty nomination packets. Prepares all functions to successfully onboard new department faculty.
  • Coordinates travel arrangements and prepares itineraries as needed.
  • Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Primary Care & Population Health

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative V to serve as a member of the Primary Care and Population Health team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary: Works under general supervision and provides highly advanced administrative support.

Required Education & Experience:

  • High school diploma or equivalent combination of education and experience.
  • Five years of related experience.

Required Special Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Knowledge of health care education. 
  • Ability to multitask and work cooperatively with others.
  • Ability to work with sensitive information and maintain confidentiality.
  • Strong interpersonal and organizational skills.
  • Strong verbal and written communication skills.

Preferred Education & Experience:

  • Bachelor’s degree.
  • More than three years of administrative experience in a university or education-related position.
  • Experience assisting with an educational programs in a college or university setting.
  • Experience providing customer service in a professional office setting.
  • Experience coordinating events.
  • Two years of administrative experience at TAMU.

Preferred Special Knowledge, Skills, and Abilities:

  • Excellent customer service skills.
  • Knowledge of TAMU policies and procedures.
  • Working knowledge of TAMU software such as SSO, Concur, Workday, Aggie Buy or FAMIS.
  • Ability to use and knowledge of Adobe and Microsoft Office Suite.
  • Experience working with diverse individuals and communities


Responsibilities:

  • Plans and provides logistical and administrative support for events, meetings or other special functions. 
  • Analyzes requirements for projects or initiatives, as well as creating reports, analyses and surveys as requested.
  • Prepares and distributes minutes for faculty meetings.
  • Primary contact for all inquiries received for the head of Primary Care and Population Health, including information requests, scheduling prospective appointments, and management of staff calendars.
  • Assists with website development, presentations and external communications for prospective and current residents, alumni and the general public. 
  • Monitors compliance of staff and faculty records with all University, HSC, state and federal regulations.
  • Supervises the creation and maintenance and retention of office files and records.
  • Assists in resolving complex, highly sensitive and confidential administrative matters.
  • Prepares mid-term reviews and faculty promotion and tenure dossiers.
  • Prepares slide presentations and speech remarks.
  • Coordinate collection and compilation of faculty progress reports for the Department Head to use with faculty evaluation material. 
  • Manages an organizational system to coordinate and monitor action items, projects, correspondence and assignments and ensures deadlines are met.
  • Prepares faculty nomination packets. Prepares all functions to successfully onboard new department faculty.
  • Coordinates travel arrangements and prepares itineraries as needed.
  • Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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