Administrative Associate V, Life Sciences

Job Title

Administrative Associate V, Life Sciences

Agency

Texas A&M University - San Antonio

Department

Department of Life Sciences

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Works under general supervision of the Chair of the Department of Life Sciences, and provides administrative support for two departments (Life Sciences and Mathematical, Physical, and Engineering Sciences) to include the exercise of discretion and independent judgement with respect to matters of significance.

Roles and Responsibilities:

• Screens phone calls, responds to questions, and takes messages for the Departments.

• Handles correspondence and prepares various reports as needed.

• Uses spreadsheets to track budgets and prepare various reports as needed.

• Maintains active personnel files for department and assists in the processing of faculty applications, credentialing, approval and appointment letters.

• Assists in the planning and execution of special events and meetings.

• Maintains office equipment and assists in acquiring departmental supplies.

• Assists the Department Chairs in other record retention efforts.

• Maintains academic, student, and year-to-year financial records related to the activities of the departments.

• Assists departmental faculty and staff with purchasing, travel planning, and accounting tasks related to these.

• Enters adjunct faculty assignments in Banner.

• Prepares some textbook requests for departmental faculty in the event faculty are unable to complete this task.

• Prepares workload reports for departmental faculty.

• Assists faculty with their office needs, facilitates completion of HR related tasks, and sends reminders on completing training by departmental faculty and staff.

• Performs other duties as assigned.

• Often the first point of contact for the department. Must provide excellent customer service to the internal and external customers.

• Assists the Chair of Life Science and Mathematical, Physical and Engineering Sciences in maintaining academic, student, and financial records related to the activities of the department.

• Assists faculty with routine office needs and works with other university departments to complete various tasks.

Required Education:

• High School diploma

• Five years of related experience (reduced required years of experience for those with A.A., A.S., B.A., or B.S. degrees).

Knowledge Skills and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others in a fast-paced setting.

• Excellent Interpersonal and communication skills.

• Strong planning and organization skills.  

• Ability to work independently once given a project.

• Ability to streamline processes, meet deadlines, and a willingness to learn new office processes. 

• Licensing / Professional Certification – None.

• Physical Requirements – Ability to lift up to 20 lbs.

Application Instructions:

Please make sure to provide the following documents:

• Application

• Cover Letter to include two professional references

• Resume

For detailed instructions on how to apply for any position on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits:

https://www.tamusa.edu/humanresources/documents/summary-of-employees-benefits.pdf

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.  If you have issues with adding documents with your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.