Administrative Associate V - CHP

Job Title

Administrative Associate V - CHP

Agency

Texas A&M University - San Antonio

Department

Department of Communication, History, and Philosophy

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for the organization and performance of a wide variety of moderately complex administrative duties in support of the Department Chair in the Department of Communication, History, and Philosophy (CHP) within the College of Arts and Sciences. Responsibilities include support of the Department's academic programs and initiatives, and facilitating the interaction of the Department Chair with university, A&M System, and community members. This position provides primary administrative support to the department.

Responsibilities:

• Screens phone calls, responds to questions, and takes messages for the Department and the College of Arts & Sciences;

• Handles correspondence and prepares various reports as needed.

• Maintains active personnel files for department and assists in the processing of faculty applications, credentialing, approval and appointment letters.

• Plans and coordinates logistical and administrative support for events, meeting or other special functions and provides on-site support.

• Maintains office supplies and equipment.

• Maintains office reference materials including online office materials.

• May deliver, pick up, or receive documents, supplies, equipment, or materials.

• Requires some independent decision-making.

• Assists the Department Chair in other record retention efforts

• Maintains academic, student, and year-to-year financial records related to the activities of the department.

• Assists departmental faculty and staff with purchasing, travel planning, and accounting tasks related to these.

• Assists students in the College with registration questions, independent study requests, and overload requests.

• Verifies the class schedule; works with advisors to notify students regarding class changes.

• Enters adjunct faculty assignments in Banner

• Prepares some textbook requests for departmental faculty.

• Prepares workload reports for departmental faculty.

• Assists faculty with their office needs, facilitates completion of HR related tasks, and sends reminders on completing training by departmental faculty and staff.

• Performs other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education & Experience:

• High School diploma.

• Five years of related experience in an education setting: OR, an Associate's Degree plus three years of experience; OR , a Bachelor's Degree.

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Please make sure to provide the following documents:

• 1) Application

• 2) Cover Letter to include three professional references

• 3) Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits

http://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2019.pdf

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.  If you have issues with adding documents with your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.