Posting Information
Posting Information
Department | Arts and Humanities Institute-311200 |
---|---|
Career Area | Administrative/Clerical Support |
Is this an internal only recruitment? | No |
Posting Open Date | 04/01/2024 |
Application Deadline | 04/22/2024 |
Position Type | Permanent Staff (SHRA) |
Position Title | Admin Support Associate - Advanced |
Salary Grade Equivalent | GN06 |
Working Title | Administrative Associate |
Position Number | 20008011 |
Vacancy ID | P018884 |
Full-time/Part-time Permanent/Time-Limited | Full-Time Permanent |
If time-limited, estimated duration of appointment | |
Hours per week | 40 |
Work Schedule | Monday-Friday 8:00-5:00 |
Work Location | Chapel Hill, NC |
Position Location | North Carolina, US |
Hiring Range | $39,600-$42,700 |
Pay Band Information | To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . |
Position Summary Information
Be a Tar Heel! | Join our collaborative and mission-drive team at the Institute for the Arts and Humanities. The Administrative Associate will provide the administrative backbone needed to advance, advocate and amplify the work of our world-class faculty. This position will join a hybrid team and be dedicated to the operation, organization, and enhancement of our office and facilities, including executive assistance and supervision of student assistants. This is a hybrid position. UNC Chapel Hill employees are generally required to reside in North Carolina, within a reasonable commuting distance of their assigned duty station. A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. |
---|---|
Primary Purpose of Organizational Unit | The mission of the Institute for the Arts and Humanities (IAH) is to empower faculty to achieve their full potential by creating community and cultivating leadership. The IAH supports, promotes and deploys the arts and humanities through its Faculty Fellows Program; and by sponsoring conferences, lectures, and public conversations. It trains and supports current and emerging university leaders through the Academic Leadership Program. The Institute promotes community through its Faculty Programs, which build mentoring networks for faculty at all stages of their academic careers. About the Team: The team currently comprises 8 collaborative, hard-working and mission driven members. We work together on numerous projects, programs, and events to enhance the support we give to faculty. The team is diverse, intellectually curious and thoughtful when it comes to working with each other. We keep meetings casual but efficient. We provide space for everyone to express themselves and make sure everyone is heard. Whenever possible, we try to find consensus or compromise. Respect and trust is key along with strong communication to keep us moving toward our goals. |
Position Summary | The Administrative Associate position provides high-level administrative support which enables the Institute for the Arts and Humanities (IAH) to maintain efficient and effective operational practices. This role serves as the IAH’s administrative support for the team and even more specifically provides executive administrative support to the IAH director and executive director. Duties required to achieve maximum operating efficiencies and effectiveness include but are not limited to: serving as the initial contact for the IAH; ensuring the management of the office and administrative operations; co-managing work-study students and volunteers; calendar management; independently drafting correspondence and letters for IAH leadership; overseeing facility renovation projects and maintenance; supporting venue reservations; supporting program preparation and activities; interpreting policies; presenting research and information to staff; managing administrative, office and facilities budgets; processing travel, invoices, P-cards, reimbursement and CBM charges; covering the front desk; overseeing mail distribution and receiving; maintaining IAH email and calendar; creating forms using software; and demonstrating responsiveness and strong customer service. The position reports to the Executive Director. |
Minimum Education and Experience Requirements | High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. |
Required Qualifications, Competencies, and Experience | Previous experience providing executive support and administrative support to a team is required. Proficiency in Microsoft Office Suite and Adobe Acrobat is also required. |
Preferred Qualifications, Competencies, and Experience | Preferred qualifications include: - Experience managing office supplies and inventories and tracking budgets. - Experience working as a front desk receptionist. - Experience managing supplies, inventory and building. - Experience crafting communications. - Experience coordinating maintenance requests. - Experience using Qualtrics. A bachelor’s degree is also highly desirable. |
Required Licenses/Certifications | |
Special Physical/Mental Requirements | Ability to move event/meeting space furniture for set up and clean up. Ability to move/lift up to 40 lbs with or without an accommodation. |
Campus Security Authority Responsibilities | Not Applicable. |
Position/Schedule Requirements | |
Special Instructions | |
Quick Link | https://unc.peopleadmin.com/postings/277504 |
Contact Information
Office of Human Resources Contact Information | If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected] Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. |
---|---|
Equal Opportunity Employer Statement | The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran. |
Similar Positions
-
Study Coordinator, The University of North Carolina at Chapel Hill, United States, 4 days ago
Details Posted: 27-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Internal Number: 270801 Vacancy ID: P018441 Position Summary/Description: The purpose of this position is to facilitate...
-
Clinical Neuropsychologist, The University of North Carolina at Chapel Hill, United States, 1 day ago
Details Posted: 28-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Categories: Academic/Faculty Medical - Research Internal Number: 279012 Vacancy ID: FAC0005047 Position Summary/Descrip...
-
Research Technician, The University of North Carolina at Chapel Hill, United States, 24 days ago
Details Posted: 07-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Internal Number: 274548 Vacancy ID: P018685 Position Summary/Description: This position is for a highly motivated and e...
-
Associate Clinical Research Coordinator, The University of North Carolina at Chapel Hill, United States, 6 days ago
Details Posted: 24-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Internal Number: 278727 Vacancy ID: P018984 Position Summary/Description: This position will serve as an Associate Clin...
-
Open Rank (Cardiology), The University of North Carolina at Chapel Hill, United States, 19 days ago
Details Posted: 12-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Categories: Academic/Faculty Medical - Clinical Internal Number: 278068 Vacancy ID: FAC0005029 Position Summary/Descrip...
-
Information Security Senior Program Business Analyst, The University of North Carolina at Chapel Hill, United States, 23 days ago
Details Posted: 07-Apr-24 Location: Chapel Hill, North Carolina Salary: Open Internal Number: 277785 Vacancy ID: NF0008027 Position Summary/Description: This position is a 100% remote work arrange...