Administrative Associate

19665BR

French, Francophone & Italian

Position Overview

The Administrative Associate position will provide administrative and communications support for four CLAS departments (East Asian Languages and Cultures; French, Francophone and Italian Studies; German Studies; and Slavic and Eurasian Languages and Literatures - SEAFIG). This position provides particular administrative support to the chairs of German and Slavic & Eurasian. The position is a critical part of a collaborative team that works in partnership to further the mission of the academic departments it supports. 

The Administrative Associate must have strong communication, organization, and web design and social media skills. This position reports to the Office Manager and works in close partnership with the chairs of the academic departments.

Job Description

25% Chair & Faculty Support for German and Slavic

• Serves as a liaison to faculty for information about deadlines and policies
• Schedules departmental meetings and takes notes
• Works with chairs and faculty to submit paperwork for annual faculty evaluations, preparing promotion and tenure review, and financial reimbursements for purchases
• In partnership with Office Manager, updates and maintains course scheduling
• Coordinates correspondence, calendar scheduling, and faculty interviews and hires on behalf of the chairs

25% Office Support for German and Slavic

• Resolves complex challenges related to daily functioning of departments
• Assists in the daily operations of the front office and provides coverage as needed
• Helps train and works with student hourly employees
• Manages departmental email accounts
• Serves as a liaison to the Shared Service Center for departmental appointments (academic, staff, and student positions)
• Helps with management of projects and ongoing grants

25% Event Coordination for German and Slavic

• Coordinates and manages departmental event details such as catering, location/room scheduling, venue set up, guest accommodations, photography, materials and handouts, presenter needs, technology resources, and other related tasks.  Departmental events include ceremonies, recruitment and outreach events, open houses, language clubs, student organizations, and guest speakers
• Facilitates event-related financial transactions in collaboration with the department’s Shared Service Center

25% Communication Activities

• Manages outreach efforts for German and Slavic departments targeting a variety of constituents, including donors, alumni, University units, colleagues, and current students
• Advertises events for German and Slavic departments using flyers, brochures, email, social media, websites, and University calendar posts
• Creates course flyers and helps promote courses for SEAFIG departments
• Creates content and maintains German and Slavic department websites and social media accounts
• Assists with departmental newsletters on recurring basis in coordination with chairs of SEAFIG departments
• Coordinates with Ermal Garinger Academic Resource Center (EGARC) web administrator and other units for any language requirement updates

Position Requirements

This position will be designated as hybrid (some work may be able to be performed remotely and other work performed on-campus).

Required Qualifications

Bachelor’s degree OR a high School diploma/GED equivalency and a minimum of two years related administrative support work experience

Computer skills including MS Office and Adobe, as demonstrated by application materials and previous experience

Familiarity with Drupal or other content management systems, as evidenced in application materials

Experience with social media channels, website management, graphics, and design/layout of marketing materials

Strong written communication and organizational skills, as evidenced by application materials

Preferred Qualifications

Interest in, and familiarity with, other cultures

Experience working with diverse groups

Contact Information to Applicants

Bruce Hayes, [email protected]

Additional Candidate Instruction

In addition to the online application, please attach the following documents:

A cover letter that addresses how you meet the required and preferred qualifications.

Resume or curriculum vitae.

Contact information for three professional references.

Incomplete applications will not be considered.

Applicant review will begin August 9 and will remain open until filled.

Advertised Salary Range

40,000

Application Review Begins

09-Aug-2021

Anticipated Start Date

30-Aug-2021

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Work Schedule

Monday - Friday, Full Time

Job Family

Administrative Support-KUL

Conditions of Employment

Contingent on Funding

Work Location Assignment

Hybrid

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity and Access, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).