Administrative Associate

Details

Posted: 16-Mar-24

Location: Wilmington, North Carolina

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 31549

Department: Earth and Ocean Sciences - 32341

Brief Summary of Work for this position:

The Administrative Associate provides administrative support to the Earth and Ocean Sciences Department;

• Processes purchases, requisitions and independent contractors
• Enters pay assignments for faculty load, compensation and student payroll actions
• Maintains the departmental budget and prepare summary data reports
• Assists in tracking faculty research and grants
• Maintains confidential records, files, databases including equipment, computer and surplus tracking
• Assists the department chair with various matters as they arise
• Assists with various office matters including room scheduling, answering telephones, welcoming visitors, directing students to department resources, copying/preparing class materials, and coordination of book orders
• Assists in the supervision of student workers in coordination with the department chair

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Education, Knowledge, Skills & Experience :

• Experience working with Banner, AIM, and UShop software programs 
• Experience working in an environment of higher education 
• Excellent written, verbal and interpersonal communication skills
• Strong organizational skills and ability to multi-task
• Ability to coordinate and facilitate the flow of work
• Ability to problem-solve and identify opportunities for improvement
• Experience with Microsoft Office tools (Teams, Word, Excel, SharePoint, etc.)

Required Certifications or Licensure:

N/A

Primary Purpose of Organizational Unit:

The Department of Earth and Ocean Sciences (https://uncw.edu/earsci/ ) offers the following degrees: B.S. in Geology and Oceanography, M.S. and B.A. in Geosciences, B.A. in Geography and Geospatial Science, and a Graduate Certificate in Geographic Information Science.
The department maintains an outstanding record of research and scholarship and provides powerful undergraduate/graduate student experiences that include applied learning, field studies, and mentored research.
UNCW maintains a wide range of analytical facilities in support of research including sedimentology, geospatial analysis, electron microscopy, stable isotope mass spectrometry, aqueous chemistry, NMR and DNA facilities, as well as a dive shop, machine shop, and instrument shop at the UNCW Center for Marine Science (https://uncw.edu/cms/ ).

College/School Information:

The College of Science and Engineering offers a variety of programs leading to Bachelor of Science and Master of Science degrees, as well as Doctor of Philosophy degrees in applied coastal and ocean sciences; pharmaceutical chemistry; integrative, comparative, and marine biology; and psychology degrees. The college also offers combined bachelor's/master's degree programs in information technology/computer science and information systems, computer science/computer science and information systems, and B.S. in mathematics/M.S. in mathematics. To implement its academic programs, the college provides instruction and research opportunities in the natural and behavioral sciences, information technology, data science, computer science, mathematics, pre-engineering, and engineering. The eight academic departments in the college provide courses of study in each of these areas, in addition to interdepartmental programs in information technology, cybersecurity, and digital arts. A 2+2 in engineering; and 3+2 programs in computer science and electrical or computer engineering; and physics and electrical engineering, are also offered in the college. Post-baccalaureate certificate programs in environmental studies, applied statistics, and geographic information science are also available.
CSE students work with distinguished faculty and scientists, use cutting edge technology, and conduct impactful research. Faculty-directed research projects empower CSE students to apply what they learn inside the classroom and laboratory to real-world situations and prepares them for a variety of careers or advanced study.

Applicant Instructions:

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

AA/EEO Statement:

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

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About The University of North Carolina at Wilmington
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.UNCW has been part of the University of North Carolina System since 1969.
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