Administrative Associate

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. School of Engineering website: https://engineering.stanford.edu/

The Civil and Environmental Engineering Department (CEE) seeks a well-qualified candidate for a 100% FTE Administrative Associate position. This position provides a full range of office administrative support to faculty in the Sustainable Design and Construction (SDC) program, the Architectural Design program, the Construction Institute, and other faculty and programs in the department. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research, programs, student groups and events through daily interactions with professors, students, and academic and administrative staff.

Your responsibilities include:

• University financial operations including purchasing, reimbursements, corporate card use and oversight, revenue processing, account reconciliation and expenditure control.
• Teaching and course support for faculty, adjunct instructors as well as graduate students.
• Coordination of seminar series, colloquia and special events, including events, courses, seminars or conferences for the Architectural Design program, for the Construction Institute (an industrial affiliates program), and for other programs and initiatives.
• Support the SDC graduate admissions process in coordination with CEE student services staff.
• Support student and alumni events and activities in the Architectural Design program.
• Initiate the appointment of graduate student research and teaching assistants as well as postdoctoral scholars; support for planning and monitoring student support and associated expenses
• Support for faculty affairs activities in coordination with faculty leaders as well as the Faculty Affairs and Staffing Manager.
• Operational or administrative project support for faculty- or student-led research projects, competitions, and presentations.
• Shipping/receiving, facilities coordination, and other operational support duties and general office tasks.

To be successful in this position, you will bring:

• A high school diploma and four years of administrative experience, or combination of education and relevant experience. A four-year college degree is preferred.
• Proficiency in computer skills and demonstrated experience with office software and email applications. MS Office, Outlook, and Google Drive experience preferred.
• Demonstrated success in following through and completing assigned tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• An ability to prioritize and multi-task.
• A high-level of responsiveness, with logical decision-making skills.

In addition, preferred requirements include:

• A four-year college degree.
• MS Office, Outlook and Google Drive experience

Physical Requirements:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Why Stanford is for You

We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

• Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more! We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.