Administrative Associate Sr

Updated: over 2 years ago
Location: Lawrence, KANSAS
Deadline: The position may have been removed or expired!

19880BR

Law Enforcement Training Ctr


Position Overview

Hutchinson Campus

The Hutchinson Campus, a part of the University of Kansas, is located near Hutchinson, Kansas.  Reporting to KU through KU Lifelong & Professional Education, the Hutchinson Campus consists of 173 acres with fifteen buildings including two multi-story residential student dormitories. 

The Hutchinson Campus is home to the Kansas Law Enforcement Training Center (KLETC).    KLETC serves as the central agency for all law enforcement training in the State of Kansas.  KLETC manages an $8.1 million annual budget, 62 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 10,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement and police agencies in Kansas, providing basic training and continuing education programs throughout each fiscal year.  Many KLETC basic training and continuing education programs are conducted in a high risk and high liability environment (firearms, use of force, emergency vehicle operations driver training, defense tactics, and search and seizure).

The campus, in coordination with KU Lifelong & Professional Education, Lawrence Campus leadership and other KU offices, also oversees high-level administrative functions, including student discipline, academic issues, legislative funding requests, information technology and telecommunications planning, strategic planning, and external grants.  KLETC basic training students reside on campus in residential housing dormitories. KLETC operates 24-hours a day, Sunday afternoon thru Friday evening.

Programs developed on the Hutchinson Campus leverage the resources of KLETC and expand the training mission for the Kansas criminal justice community.  This is a growing aspect of the Hutchinson Campus mission.

LPE OVERVIEW:
KU Lifelong & Professional Education (LPE) operates in a self-supporting business environment while aligning with KU's academic, research and public service missions. KULPE works collaboratively with all KU academic schools and departments to provide continuing professional education. Lifelong & Professional Education programs serve all 105 Kansas counties, 50 U.S. states, and 61 nations. 

Position Overview

The Administrative Associate Sr is responsible for work that involves specialized and diverse administrative support for the facilities department and the Associate Director of Operations.


Job Description

60% - Support for Facilities Department:

  • Researches and prepares purchase documents
  • Coordinates scheduling of contractors and vendors
  • Assists in reviewing contracts
  • Administers ticket management system
15% - Compliance:
  • Coordinate all facility/system inspections and ensure all inspections are performed in a timely manner
  • Comprehensive compliance reporting to the University of Kansas on a semiannual basis
15% - Records Management:
  • Maintain employee training program
  • Maintain all records from weekly, monthly and annual facility/system inspections to ensure regulatory compliance
  • Track inventory and order supplies as needed
10% - Other Duties as Assigned

Required Qualifications

  • High school diploma or GED equivalency;
  • Four years of office experience or four years of post-secondary education;
  • Valid Kansas driver's license, or a valid out-of-state driver's license and the ability to obtain a valid Kansas license.
  • Effective written communications skills as evidenced in application materials.

  • Preferred Qualifications

  • Bachelor's degree in an academic discipline, project management or training from an institution accredited by one of the six regional accreditation associations in the United States recognized by the University of Kansas;
  • A minimum of five years of increasingly responsible professional experience.

  • Contact Information to Applicants

    Barbara Harrison
    [email protected]


    Additional Candidate Instruction

    A complete application consists of:

    A cover letter addressing how required qualifications are met.
    Resume
    3 Professional References

    Incomplete applications will not be considered.

    Application review will begin Monday, August 23rd, 2021 and will remain open until a qualified pool of candidates has been identified. To ensure consideration please apply no later than Sunday, August 22nd, 2021.


    Advertised Salary Range

    $40,000 per year


    Application Review Begins

    23-Aug-2021


    Anticipated Start Date

    01-Oct-2021


    Primary Campus

    Kansas Law Enforcement Trn Ctr


    Employee Class

    U-Unclassified Professional Staff


    Job Family

    Administrative Support-KUL


    Work Location Assignment

    On-Site


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity and Access, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).



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