Administrative Associate, Pediatrics - 69416

Updated: 6 months ago

Job ID


Job Title

Administrative Associate, Pediatrics

Full/Part Time




Business Unit




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Min Qualifications
Bachelor's degree or equivalent in related field. No experience required. JOB DESCRIPTION: To coordinate and directly support the administrative and business management activities of a department or large division.
Salary Range

Commensurate with experience

Specific Job Related Duties
  • Monitoring faculty licensure renewals
  • Coordinating travel and processing reimbursements for faculty. Also, assist with travel and hotel accommodations for out of town guest speakers and/or faculty
  • Organizing faculty calendars and schedule meetings
  • Producing faculty correspondence and mail out letters to patients/parents
  • Responsible for updating faculty CV’s and Bio sketches
  • Managing General Pediatrics inventory
  • Processing purchase orders, vouchers, reimbursements through PeopleSoft
  • Reconciling expenses and discretionary fund balances
  • Administering time and attendance for faculty in KRONOS
  • Maintaining QGenda scheduled to include faculty time off requests
  • Overseeing faculty teaching hours for POWER
  • Gathering materials for the monthly MEDCARES grant reports from faculty and social workers and submitting to Texas Human and Health Services

Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

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