Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Commerce

Department

Academic Foundations

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected] .

SUMMARY:

Works under general supervision of the Executive Director of Secondary Education Partnerships & Initiatives and provides complex administrative support work. Supports the Executive Director’s efforts to establish, promote, and sustain dual credit program excellence, specifically in operational areas related to direct relationships with school leaders, students, and families.

DUTIES & RESPONSIBILITIES:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
• Assists the Executive Director with hiring processes for instructors.
• Schedules and conducts campus events and visits for all partners and prospective students; as well as collaborates with University Faculty, Staff, and Students to build and share knowledge to enhance outreach of the department.
• Supports execution of strategic initiatives and assists in developing and implementing overall strategic planning.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Assists the Executive Director in developing and executing effective business processes for dual credit application, enrollment, registration, and grade reporting. 
• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.
• Assists the Executive Director with establishing dual credit course schedules, including regular collaboration and interaction with school principals, counselors and other relevant school personnel to ensure the schedule’s accuracy and appropriateness.
• Collaborates with other relevant University offices to connect dual credit students with A&M-Commerce and its academic programs. Connects dual credit partners and students with appropriate campus resources to facilitate student success and affinity for A&M-Commerce.
• Answers questions and provides solutions to students and families regarding dual credit.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
  Experience/ Knowledge/ Skills: Four years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.
• Physical Requirements: none

• Other Requirements: none

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

SUPERVISION OF OTHERS:

None

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.