Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

$14.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports .

What we want

The Administrative Associate IV, is responsible for providing advanced administrative support to the Texas A&M Lettermen’s Association. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:   Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school graduation or any equivalent combination or education and experience
• Four years of experience general office or clerical work

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

Other Requirements or Other Factors:

• Ability to work flexible hours (nights, weekends, and holidays)

Preferred Education and Experience:

• Bachelor’s degree
• Four years of related experience to include student group supervision

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, desktop publishing, web design and word processing software programs
• Interpersonal and communication skills

Responsibilities:

• Administrative - Provide administrative support to the Texas A&M Lettermen's Association office, members and board of directors. Manage database functions to include updating all member profiles, logging membership payments and generating membership reports. Oversee the daily operation, organization and functionality of the Lettermen's Association offices and assist the Director and Assistant Director as needed. Process all membership payments and deposits as required. Provide support for all Lettermen’s Club reservations and operations including facility setup, use of audio and video equipment, and coordination of catering or other food and beverage needs. Serve as primary representative for tracking, ordering and distributing Texas A&M Athletic Letter Awards. This includes receiving letter lists from each sport, alerting student-athletes of lettered status as necessary, coordinating the sizing and ordering of specific customized letter award for each student-athlete, and distributing those awards via in-person pickup, drop off or delivery. 

• Event Planning - Manage all RSVP's, payments, and correspondence related to events. Provide advanced support in all aspects of planning, implementing, and coordinating events, such as tailgates, reunions, career networking mixers and game day activities.

• Graphics/Social Media Support - Assist in designing all graphics to include fliers, brochures, video graphics, sponsor banners, name badges, etc. Responsible for maintaining all social media accounts and websites.

• Advisor - Serve as co-advisor to student volunteer groups to include scheduling, supervising and mentoring all members of Team 12 and the Diamond Darlings.

• Compliance - Maintain continual and thorough familiarity with all applicable NCAA, Southeastern Conference and Texas A&M University rules and regulations. Establish and ensure communication and enforcement of rules and regulations for all staff members and student workers supervised.  Compliance is a shared responsibility. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

$14.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports .

What we want

The Administrative Associate IV, is responsible for providing advanced administrative support to the Texas A&M Lettermen’s Association. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:   Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school graduation or any equivalent combination or education and experience
• Four years of experience general office or clerical work

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

Other Requirements or Other Factors:

• Ability to work flexible hours (nights, weekends, and holidays)

Preferred Education and Experience:

• Bachelor’s degree
• Four years of related experience to include student group supervision

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet, desktop publishing, web design and word processing software programs
• Interpersonal and communication skills

Responsibilities:

• Administrative - Provide administrative support to the Texas A&M Lettermen's Association office, members and board of directors. Manage database functions to include updating all member profiles, logging membership payments and generating membership reports. Oversee the daily operation, organization and functionality of the Lettermen's Association offices and assist the Director and Assistant Director as needed. Process all membership payments and deposits as required. Provide support for all Lettermen’s Club reservations and operations including facility setup, use of audio and video equipment, and coordination of catering or other food and beverage needs. Serve as primary representative for tracking, ordering and distributing Texas A&M Athletic Letter Awards. This includes receiving letter lists from each sport, alerting student-athletes of lettered status as necessary, coordinating the sizing and ordering of specific customized letter award for each student-athlete, and distributing those awards via in-person pickup, drop off or delivery. 

• Event Planning - Manage all RSVP's, payments, and correspondence related to events. Provide advanced support in all aspects of planning, implementing, and coordinating events, such as tailgates, reunions, career networking mixers and game day activities.

• Graphics/Social Media Support - Assist in designing all graphics to include fliers, brochures, video graphics, sponsor banners, name badges, etc. Responsible for maintaining all social media accounts and websites.

• Advisor - Serve as co-advisor to student volunteer groups to include scheduling, supervising and mentoring all members of Team 12 and the Diamond Darlings.

• Compliance - Maintain continual and thorough familiarity with all applicable NCAA, Southeastern Conference and Texas A&M University rules and regulations. Establish and ensure communication and enforcement of rules and regulations for all staff members and student workers supervised.  Compliance is a shared responsibility. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.