Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College of Science - Physical & Enviromental Sciences

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here !

DESCRIPTION
Functional Area 1: Administrative Support

Percent Effort: 20

Job Duties

• Answering phones, emails and in person inquiries / requests from student’s faculty and staff

• Assist in setting up meetings, seminars, and other special events.

• Purchase office supplies for the department and faculties.

• Coordinates the maintenance of files, records, office supplies and equipment

Functional Area 2: Department Assistance

Percent Effort: 70

Job Duties

• Assists in the development of office procedures, including complex or specialized functions.

• Makes arrangements for conferences, appointments and travel.

• Requesting Travel approvals and reconciling Travel Card and Procurement Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

• Creating courses in Banner and running course, schedule and student reports using Argos.

• Support faculty/program coordinators in: - updating information in Banner, - assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating - checking and maintaining records of capacity in classes - ensuring timely collection of syllabi, - collect missing grades, accessing Digital Measures information, reviewing department reports, adding information from ARGOS.

• Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion.

Functional Area 3: Other Assigned Duties

Percent Effort: 10

Job Duties

• Hire and fill grader and research assistant positions on Workday.

• Assists management in the supervision of student workers.

• Perform other duties as assigned.

QUALIFICATIONS / WHAT YOU WILL NEED

• High school diploma or GED

• Four (4) years of related experience.

• Additional education and/or experience may substitute for the minimum requirements:

  • Associate's degree and 2 years of experience or
  • Bachelor's degree

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

PREFERRED QUALIFICATIONS

• Associate's Degree or some kind of secretarial training or education.

• Experience working in a College environment.

• Experience in FAMIS, Canopy, Banner, Agros, AdAstra, Digital Measures.

• Ability to use other types of software.

SALARY

Approx. $16.50 Hourly (Approx. $34,320 Annually)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.