Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Mathematics

Proposed Minimum Salary

$13.01 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Mathematics within the College of Science play a fundamental role in any area of human activity, from purely scientific enterprises to the financial and business world. The analytical and quantitative skills acquired with rigorous mathematical training provide diverse career opportunities, including jobs in academia, industry and government labs, actuarial companies, the financial market, high-tech and computer-security companies, conservation and environmental agencies, energy, and many others. To learn more about us, please visit our website at https://science.tamu.edu/degrees/mathematics/

What we want

This Administrative Associate IV is responsible for providing advanced administrative support. We recognized this crucial role in managing our business operations, hence we are seeking an organized, proficient communicator, and cooperative team player. We envision this individual will be diligent in handling confidential materials, processing immigration paperwork, providing faculty support, and coordinating events and facilities. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience.

• Four years of experience in general office or clerical work.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Other Requirements:

• May be required to work evenings or weekends occasionally.

Responsibilities:

• Admin. Support - Provides administrative support for the Department Head and Executive Assistant for the Department Head. Performs word processing, spreadsheets, presentation, and data management activities. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Updates a multitude of departmental administrative webpages.

• Immigration - Processes Immigration employment paperwork for J-1 cases for visitors and faculty members through the University Immigration Services for Faculty and Scholars office. Processes necessary paperwork for research positions (i.e.: research position posting form, RPA form, matrix, etc.). Serves as back up on H-1B and permanent residency cases for faculty members.

• Files and policies - Maintains a variety of administrative records, confidential material which may include departmental personnel files. Researches and analyzes administrative requirements. Assists in the development and compliance of office procedures. Applies, interprets, and communicates A&M policies and procedures.

• Facilities - Serves as coordinator for departmental equipment and annual inventory certification. 

• Events - Assists in the planning of special events. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Faculty Support - Assists in arranging in-person interviews to College Station for tenure and tenure-track faculty positions. Typically has 15 to 25 interviews per year. This includes but is not limited to hotel reservations, airline and car rental reservations. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.