Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Central Texas

Department

College of Education and Human Development

Proposed Minimum Salary

$13.69 hourly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

The Administrative Assistant provides a broad and deep range of support services to the departments of Curriculum and Instruction (C&I), Educational Leadership and Human Development (ELHD) and Educator Preparation Services (EPS) and coordinates general business operations for the Departments. The individual in this position must be able to exercise good judgment in decision making and have outstanding oral and communication skills. The position assists with budgetary accountability and controls, records management, inventory control, management, coordination, travel, other special assignments. This individual must have the ability to interact in a positive and professional manner with university administration, faculty, staff, students, the general public and public officials.

Responsibilities:

• Provide skilled secretarial and administrative assistance through the performance of advanced and complex tasks for the departments of Curriculum and Instruction (C&I), Educational Leadership and Human Development (ELHD) and Educator Preparation Services (EPS).

• Exercise initiative and judgment in completing many routine and administrative duties.

• Serve as receptionist, greeting all office visitors using effective oral communication skills.

• Maintain and secure departmental files. Maintain a variety of fiscal, administrative, and academic records. Compose routine letters, memorandum, reports, and/or confidential matters for distribution or approval and signature, checking the documents for completeness and accuracy. Prepare agendas, assist in departmental meetings, and set and maintain appointment schedules of faculty. Monitor budgets. Order supplies.

• Communicate with community stakeholders and state entities, as directed. Coordinate the flow of incoming and outgoing communications by receiving, routing, and/or responding appropriately. Coordinate logistics for program and/or department events.

• Interact with departmental faculty and staff, other university personnel, students and the public in providing information and referral, serving as departmental representative, and responding to a variety of needs and requests. Oversee student workers as assigned.

• Contribute to the overall success of the University by performing other essential duties and responsibilities as assigned.

Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Four years of related experience.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality.

Hours: Monday - Friday; 8am-5pm; nights and weekends as needed.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.