Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - San Antonio

Department

Office Of Academic Advising

Proposed Minimum Salary

$16.25 hourly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Works under general supervision and provides advanced administrative support work.

Responsibilities:

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.

• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.

• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

• Performs other duties as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education & Experience:

• High School Diploma and four years of related experience.

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others. Strong verbal and written
  communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive
  information and maintain confidentiality.

APPLICATION PROCESS:

Please make sure to provide the following documents:

1) Application

2) Resume to include three (3) professional references

2) Cover Letter

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits

http://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2019.pdf

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.