Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Tarleton State University

Department

Mathematics

Proposed Minimum Salary

$13.94 hourly

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Provides advanced level secretarial or administrative assistance on behalf of an academic department or major service unit within the university.; Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. 

Responsibilities:
45% Provides general support to the department head and coordinator associate department head in coordinating and assisting with departmental operations:

• 
  Schedules departmental meetings and appointments for department head
  
• 
  Maintains department budget sheets
  
• 
  Coordinates data collection for assessment
  
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  Prepares Small Class Justification forms, Faculty Load forms and Report A
  
• 
  Maintains departmental databases
  
• 
  Facilitates calculator rental
  
• 
  Provides assistance as necessary
  

15% Coordinates departmental enrollment operations:

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  Maintains enrollment records, including class rolls, course syllabi, final grades, final exams (as directed by departmental administration)
  
• 
  Provides student overrides, adjusts class limits, prepares section change paperwork, signs drop cards, places and removes advising holds, and coordinates submission of class rolls and semester schedules
  
• 
  Coordinates textbook orders for courses as well as obtaining evaluation textbooks or other course materials as requested
  

10% Provides general support to departmental faculty, students and other clients:

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  Answers phones
  
• 
  Responds to email inquiries
  
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  Maintains social media account
  
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  Coordinates and assists with outreach support
  
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  Prepares all travel documents for faculty
  
• 
  Schedules mathematics building facilities
  
• 
  Maintains grant budget sheets for faculty
  
• 
  Provides assistance and referral as necessary
  

10% Coordinates departmental purchasing operations:

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  Obtains purchase information and bids, prepares Requests to Purchase, utilizes state issued procurement card, checks in receipt of order, maintains packing list to authorize payment
  
• 
  Orders classroom, office and other supplies.
  

5% Hiring:

• 
  Assists in faculty and adjunct searches
  
• 
  Hires and supervises all student workers for department office
  
• 
  5% Coordinates personnel/payroll operations:
  
  • 
    Supervises student workers for department office
    
  • 
    Maintains payroll and employment files for full- and part-time faculty, graduate assistants, and student workers
    
  • 
    Maintains faculty/staff evaluation documentation including annual reviews and course evaluation data
    
  • 
    Prepares necessary hiring/termination paperwork for faculty, graduate assistants and student workers
    

5% Acts as departmental liaison to other departments: prepares and disseminates departmental correspondence to other campus and off campus entities
5% Performs other duties as assigned including, but not limited to:

• 
  Yearly inventory of assets
  
• 
  Maintenance requests for the Mathematics building
  
• 
  Key requests
  

Education and Experience:

• 
  High school diploma or equivalent combination of education and experience.
  
• 
  Four years of related experience.
  

Required Knowledge, Skills and Abilities:

• 
  Knowledge of word processing, spreadsheet, and database applications.
  
• 
  Effective verbal and written communication skills.
  
• 
  Strong interpersonal and organizational skills.
  
• 
  Ability to multitask and work cooperatively with others.
  
• 
  Ability to work with sensitive information and maintain confidentiality.
  

Preferred Experience:

• 
  Four years of general clerical or office experience.
  

Compensation & Benefits:
Commensurate with experience.
Tarleton State University offers competitive wages, fully covered employee health insurance, comprehensive dental, vision, and life insurance options are also available. Benefits also include paid vacation, paid sick leave, holiday pay, retirement plan, longevity pay and more. 
The target base hourly rate is $13.94 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
Qualified candidates are encouraged to submit a completed application for consideration. 

Documents required:

• 
  ​Completed online application
  
• 
  Cover letter
  
• 
  Resume/CV
  
• 
  Three professional references with complete contact information
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.