Administrative Associate IV

Job Title

Administrative Associate IV

Agency

West Texas A&M University

Department

Department Of Chemistry And Physics

Proposed Minimum Salary

Commensurate

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

We are looking for an enthusiastic, motivated individual to work in an interdisciplinary academic science department comprised of 10 full time faculty.  Excellent communication, interpersonal and organizational skills are essential, along with the ability to work effectively under pressure.  The selected individual must be self-motivated and able to work independently on assigned projects. Interaction with multiple offices across campus, as well as outside organizations and businesses, is required.  Accuracy and attention to detail are very important for this position.

**The potential salary range for this position is $15.68-$16.77 and is contingent on previous experience and qualifications.

Responsibilities:

• Work with department head and faculty to distribute funds based on designated allocations.

• Type requisitions, pay invoices, W-9 forms for vendors, deposit funds in selected accounts

• Monitor budget status reports on a monthly basis and address account shortages and reconciliations

• Process all Degree Information Forms for Chemistry & Physics

• Serve as liaison to the Dean’s Office for NSB Building repair and maintenance issues; classroom scheduling/event scheduling; additional issues which requires Dean’s Office awareness and involvement for resolution and/or financing

• Timesheet manager for student employees

• Manage departmental inventory and identify purchases that need to be made such as paper, office supplies, and teaching supplies

• Professionally answers phone inquiries and in person questions from current students, prospective students, or departmental guests

• Accurately prepare hire paperwork for new employees, PTIs, and GATs

• Procurement card entry of departmental accounts

• Track document delivery and forwarding to other departments including the pickup and delivery of campus mail

Necessary Qualifications:

• High School Diploma or GED

• Four (4) years' experience as administrative assistant, accounts payable or related experience;

• Additional education may be considered as a substitution for the minimum experience requirements.

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Excellent interpersonal, written, and verbal communication skills to be able to communicate effectively in a positive, courteous, professional manner with diverse population of faculty and students in person, telephone, or e-mail.

• Ability to multitask and work cooperatively with others.

• Strong interpersonal and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Preferred Qualifications:

• Associates or Bachelors in Business Administration or college coursework in Business, Accounting or related study and/or specialized/technical training.

• Clerical experience in a University or State department.

• Experience in purchasing, contracts, and billing.

• Positive and helpful attitude

• Good planning and organizational skills.

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected] .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.