Administrative Associate IV

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Administrative Associate IV

Agency

Texas A&M Engineering

Department

Cybersecurity Center

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Administrative Associate IV position will provide diversified administrative support of a substantial and confidential nature for the Texas A&M Cybersecurity Center (TAMC2) and the Texas A&M Global Cyber Research Institute (GCRI). Under general supervision, manages a full range of administrative and business activities, including the resolution of complex, highly sensitive and confidential matters. This position will support the daily operations and programs of TAMC2 and GCRI, anticipating staff/faculty needs while proactively solving problems and/or independently resolving issues.

The ideal candidate will be able to work independently and collaboratively with accuracy, speed, and contribute to successful project completions. Time management, adaptability, meticulous organizational skills, attention to details, and effective communication skills are all crucial for success in this position. TAMC2 is a team-oriented environment, and the selected candidate will be able to thrive in this type of environment while successfully managing individually assigned projects.

Responsibilities:

  • Greets visitors, answers and screens calls, provides information and referrals to internal and external groups.
  • Order office supplies and equipment for TAMC2 and GCRI operations and programs.
  • Assist with departmental fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Initiates pcard report process for TAMC2 and GCRI faculty and staff to verify that all TAMUS, State and Federal rules and regulations are followed. Coordinates with faculty and staff to ensure that all receipts and transactions are accounted for prior to month end.
  • Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur. Manages the travel reconciliation process through Concur for TAMC2 and GCRI faculty and staff. Audits and provides initial assistance on each Concur report before it is submitted by traveler to ensure that the report is in accordance with TAMUS, State, and Federal rules and regulations. Proposes solutions for travel related issues as they arise. Serves as a liaison with TEES/TAMU travel and Fiscal offices regarding travel related issues.
  • Assistance with monthly reconciliation of all project and departmental accounts, and preparation of routine financial reports.
  • Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
  • Coordinates meetings, seminars, and other special events and may provide on-site support.
  • Performs other duties as assigned.

Required Education:

  • High school diploma or equivalent combination of education and experience.
     

Required Experience:

  • Four years of related experience.

Preferred Experience:

  • Experience creating and submitting expense reports through Concur system.
  • Experience navigating purchase protocols for Texas A&M.
  • Demonstrated business skills in financial management of a department or organization.
  • Experience working in a higher education setting.
  • Familiarity with grant funding and expenses.
  • Proven experience working directly with students, faculty, staff or related clientele.
  • Some information technology experience.
  • Experience and comfort with online platforms and technology.

Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, database, scheduling, and presentation applications.
  • Ability to multitask and work cooperatively with others.
  • Demonstrated analytical, interpersonal and communication skills.
  • Planning and organization skills.
  • Ability to work in high stress environment.
  • Ability to work with sensitive information and maintain confidentiality.
  • Ability to work confidently and independently once given a project.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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