Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M Engineering

Department

Center For Infrastructure Renewal

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Administrative Associate IV, under general supervision, performs administrative work.

Responsibilities:

Office Management:

• Maintain a positive work environment for all members of CIR staff.
• Assist with purchases and invoice payments for CIR affiliated experts for CIR related purchases. Help with inventory management of CIR break rooms.
• Assist with CIR leadership travel, including booking and post travel expense reports.
• Act as building receptionist, directing visitors, managing parking, receiving packages and freight deliveries, and overseeing the main phone line.
• Serves as back up assistant to CIR leadership team, and as a resource for center affiliated experts.

Meetings & Visits:

• Assist with coordinating tours and guest visits to the CIR, ensuring parking, food and beverages, and all other needs are met. Arrange virtual and hybrid events, including drafting presentations and meeting minutes as needed.
• Assist with the coordination and events for the CIR Seminar Series.

Facility Management:

• Route issues raised by labs to CIR leadership team’s Deputy Director or Facilities team.
• Assist with the planning and hosting of the biannual lab clean-up days.
• Support VCD Events team in managing the CIR Conference Wing. Handle room setups, and assist with corresponding with event POCs. Ensure event space is cleaned and promotional materials are in stock.
• Assist with scheduling shipments for CIR affiliated experts as needed. Manage shipping and receiving logs.

Industry Engagement:

• Maintain a positive working relationship with the CIR affiliated experts, and industry contacts.
• Assist with supporting CIR affiliated workshops, seminars, short courses, etc.
• Assist with promoting CIR research, testing, and workforce development capabilities via the CIR social media and online presence. Coordinate with Communications Teams as needed.

CIR Advisory Panel:

• Assist in developing goals and objectives for the biannual meetings.
• Assist in planning and execution of the biannual meetings.
• Provide recommendations to the CIR leadership team on matters.
• Other duties as assigned.

Required Education:

• High school diploma or equivalent combination of education and experience.

Required Experience:

• Four years of related experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.