Administrative Associate IV

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Administrative Associate IV

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Administrative Associate IV, assists management in the coordination of office support activities and provides administrative support to specialized activities or projects. Resolves non-routine administrative problems; explains and applies policies and procedures; makes recommendations for process improvement or administrative changes; assists in the development of office procedures, including complex or specialized functions; performs special analyses; and project summaries; processes complex, confidential matters; may direct the establishment of office files and records; may train other office support personnel and provides guidance on administrative operational methods and processes; monitors compliance with Agency and/or University policies and procedures; performs advanced word processing, desktop publishing, data management activities and assists staff with the use of these applications; makes travel arrangements and prepares itineraries; assists in the planning of special events and coordination of logistical arrangements; performs related duties as required.

Responsibilities:

  • Provides administrative support to professional staff and faculty in preparation of letters, and memoranda in final format. Corrects and produces in final format manuscripts, flyers and brochures. Coordinates travel arrangements and prepares itineraries for faculty.
  • Responsible for coordinating departmental databases as needed for student records, faculty records, form student records and other data as needed.
  • Prepares presentation and communication material as needed by administrative staff and faculty.
  • Manages conference room and parking reservations and related calendars. Uses problem solving skills to provide coordination, planning and usage of other resources in reservations and usage
  • Composes/modifies correspondence, reports, publications and presentations, including editing and proof reading. Periodically prepares data/information for department.
  • Maintain confidential information such as research documents and class tests.
  • Prepare and send faxes and email communications. Copies, prints, binds and scans document
  • Create slide presentations
  • Coordinates department committees meetings to include meeting minutes and logistical arrangements.
  • Maintain visitor and new employee onboarding materials
  • Assists faculty search candidate interviews
  • Other duties as requested.

Required Education:

  • High school diploma or equivalent combination of education and experience.

Required Experience:

  • Four years of related experience

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Administrative Associate IV

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Administrative Associate IV, assists management in the coordination of office support activities and provides administrative support to specialized activities or projects. Resolves non-routine administrative problems; explains and applies policies and procedures; makes recommendations for process improvement or administrative changes; assists in the development of office procedures, including complex or specialized functions; performs special analyses; and project summaries; processes complex, confidential matters; may direct the establishment of office files and records; may train other office support personnel and provides guidance on administrative operational methods and processes; monitors compliance with Agency and/or University policies and procedures; performs advanced word processing, desktop publishing, data management activities and assists staff with the use of these applications; makes travel arrangements and prepares itineraries; assists in the planning of special events and coordination of logistical arrangements; performs related duties as required.

Responsibilities:

  • Provides administrative support to professional staff and faculty in preparation of letters, and memoranda in final format. Corrects and produces in final format manuscripts, flyers and brochures. Coordinates travel arrangements and prepares itineraries for faculty.
  • Responsible for coordinating departmental databases as needed for student records, faculty records, form student records and other data as needed.
  • Prepares presentation and communication material as needed by administrative staff and faculty.
  • Manages conference room and parking reservations and related calendars. Uses problem solving skills to provide coordination, planning and usage of other resources in reservations and usage
  • Composes/modifies correspondence, reports, publications and presentations, including editing and proof reading. Periodically prepares data/information for department.
  • Maintain confidential information such as research documents and class tests.
  • Prepare and send faxes and email communications. Copies, prints, binds and scans document
  • Create slide presentations
  • Coordinates department committees meetings to include meeting minutes and logistical arrangements.
  • Maintain visitor and new employee onboarding materials
  • Assists faculty search candidate interviews
  • Other duties as requested.

Required Education:

  • High school diploma or equivalent combination of education and experience.

Required Experience:

  • Four years of related experience

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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