Administrative Associate

Illinois Institute of Technology, United States

Updated: almost 2 years ago
Location: Chicago, ILLINOIS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Title Administrative Associate
Requisition # S01020P
FLSA Non-Exempt
Location IIT-Downtown Campus (DTC), Chicago, IL
Department CK Academic Affairs
GENERAL DESCRIPTION
Provides general administrative assistance for the Career Services Office with job postings, student and employer inquiries, event planning, and other tasks. The mission of the Career Services Office is to assist students and graduates to secure challenging and rewarding employment throughout their careers and this position assists that mission.
Applications will be reviewed and interviewed for on a rolling basis starting Wednesday, June 22nd, 2022.
Special Schedule Requirements
None.
EEOC Statement
Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer committed to enhancing equity, inclusion and diversity within its community. It actively seeks applications from all individuals regardless of race, color, sex, marital status, religion, creed, national origin, disability, age, military or veteran status, sexual orientation, and/or gender identity and expression. All qualified applicants will receive equal consideration for employment.

Qualifications


Education & Experience
A high school diploma or equivalent and 3-5 years of administrative or related experience required; or equivalent combination of education and experience required. An Associate’s degree is preferred. Customer service background and/or experience in higher education administration is preferred.
Knowledge & Skills
High proficiency in Microsoft Word and Excel applications. Excellent interpersonal skills.

Certifications and Licenses


List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
None.

Key Responsibilities


Key Responsibility
Posts jobs that are viewed by law students and alumni on Symplicity and 12Twenty, our job posting system.
Percentage Of Time 30
Key Responsibility
Manage student workers including: processing applications, interviewing, preparing payroll authorization, training, and overseeing and assigning daily student worker tasks.
Percentage Of Time 30
Key Responsibility
Handles general administrative tasks, including coordination with other Chicago-Kent offices, email and phone calls from students, alumni, and employees, welcoming visitors to the office, scheduling appointments and maintaining office calendar, and tracking students.
Percentage Of Time 20
Key Responsibility
Processing check requests, paying invoices (familiarity with BuyIt a plus) ordering supplies.
Percentage Of Time 5
Key Responsibility
Assists CSO team with events, including creating flyers, advertising and marketing events on social media, tracking attendance and participation for events and the PD&I class, and other event planning arrangements.
Performs other duties as assigned.
Percentage Of Time 15
Key Responsibility
Performs other duties as assigned
Percentage Of Time 0

Posting Information


Work Hours
Monday – Friday, 8:30 a.m. – 5:00 p.m.
Position Category Full Time
Posting Date 06/09/2022
Closing Date
Posted Until Filled Yes
Quicklink for Posting https://iit7.peopleadmin.com/postings/8652

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