Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M Agrilife Extension Service

Department

County Program D01

Proposed Minimum Salary

Commensurate

Job Location

Amarillo, Texas

Job Type

Staff

Job Description

Works under general supervision and provides complex administrative support work.

Responsibilities:

-Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.

-Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services. Assists with covering receptionist desk as requested by supervisor.

-Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

-Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

-Makes arrangements for meetings, appointments, conferences, and travel. Completes travel expense and other reports.

-Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

-May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.

-Serves as Assistant Office Manager to provide backup for District Office Manager. Assists with training District Support Staff and County Support Staff. Responsible for daily operations of office in absence of District Office Manager. Handles district and county inventory, processing transfers and working with annual inventory certification. Assists with payroll and human resources functions as requested.

-Posts updates and information to Amarillo website.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

Other duties as assigned.

Education and Experience:

-High school diploma or equivalent combination of education and experience.

-Three years of related experience.

Knowledge, Skills and Abilities:

-Knowledge of word processing, spreadsheet, and database applications.

-Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

Preferred Knowledge, Skills and Abilities:

-Sample preparation and computer skills

-Ability to work with and update websites

Preferred Other Requirements:

Ability to establish effective working relationships. Oral communication skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.