Administrative Associate III

Job Title

Administrative Associate III

Agency

West Texas A&M University

Department

Amarillo Center - Capital

Proposed Minimum Salary

$15.34 hourly

Job Location

Amarillo, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

Performs under supervision by the building director and department head, Provost. Examples of work performed may include a broad range of responsibilities involving confidential or technical information, such as compiling reports, furnishing information, scheduling meetings, responding to routine correspondence, researching background material, and serving as a receptionist.  This position will also be working directly with students, staff and faculty. Sometimes work hours beyond normal business hours, some weekends.

Responsibilities:

• Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters.  Provide organizational planning and problem solving skills.
• Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or xx, documents, supplies, equipment, or materials.
• May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. 
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.  
• Other duties as assigned.

Necessary Qualifications:

• High school diploma or equivalent combination of education and experience
• Three years of full-time related experience

Preferred Qualifications:

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected] .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.