Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University - Commerce

Department

Campus Recreation

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected] .

SUMMARY:

The Administrative Associate III, under general supervision, provides complex administrative support work.

DUTIES & RESPONSIBILITIES:

• Assists with non-student memberships to the Morris Rec Center, using the membership software Fusion. This includes data entry, running reports, reaching out to members for renewals or questions, and helping to train Member Services student staff.
• Processes all department student employees (130+) in Workday, including hiring, promotions, PIN’s, and terminations. Tracks student employee contact information for the department.
• Oversees reporting and correction of Pro Card reports by professional staff before submitting to the director.
• Assists with data entry of department facility reservations in EMS.
• Creates and submits daily deposits for the department. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.  
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Gathers information for reports for the department, division, and outside agencies such as NIRSA. Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Serves as the liaison for administrative equipment and service contracts such as Xerox.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, including editing and proofreading.
• May participate in the hiring, training, and supervision of student workers and other support staff. 
• May assist with departmental special events.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Three (3) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree preferred or equivalent combination of post-secondary education (Associate’s degree). Prior experience in higher education. Knowledge of Workday, Fusion, Concur and Texas A&M University-Commerce, policies and procedures.

SUPERVISION OF OTHERS:

May supervise and assist with training student workers.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract.  The University has the exclusive right to alter this job description at any time without notice.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.