Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University Health Science Center

Department

Medical Physiology

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Associate II to serve as a member of the Medical Physiology department. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply education, experience and skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Required Education & Experience:

• High School Diploma or GED

• 3 Years of experience.

Required Special Knowledge, Skills, and Abilities:

• Fluent in Word and Scheduling/Coordinating meetings and events. 

• Ability to multi-task and work cooperatively with others

Preferred Experience:

• 3 years of experience of administrative support

• Experience working with diverse individuals and communities

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Preferred Special Knowledge, Skills, and Abilities:

• HR Liaison Training, knowledge of TAMU Systems Canopy, Concur, AggieBuy

Job Responsibilities

• Provide Administrative support that includes maintaining Departments Head's calendar and proof reading and routing memos.

• Use initiative in facilitating daily office support activities on the Bryan Campus to include; research and analyzes administrative policies for compliance; evaluate incoming and outgoing mail, correspondence, inquiries and distribute information or respond as needed; provide information regarding administrative procedures, services or programs at the HSC.

• Assist in maintaining departmental website information.

• Assist Project Coordinator II in helping faculty & staff in the use of applications used for word processing, presentations, spreadsheets, proofreading and editing correspondence related to publications, presentations and grant submissions.

• Assist with maintaining inventory records and annual inventory review.

• Coordinate preparation of seminar series, special events and guest travel to include scheduling conference rooms, ordering and set-up of food for meetings, guest hotel and air travel reservations, preparing and disseminating seminar flyers and itineraries.

• Support Project Coordinator II with preparation of new employee personnel documents and visitor/staff on H-1B, J-1 visas or Visiting Researchers/Scholars documents.

• Act as Human Resource Liaison to provide support in all aspects of Human Resources at the department level.

• Assist business staff with processing orders, receiving and payment of invoices through AggieBuy, process employee travel through Concur.

• Performs other duties as assigned. Ability to multitask and work cooperatively with others.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.