Administrative Associate III

Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

International Affairs

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Assistant III provides clerical and administrative support to the staff of the International Affairs Office in its day-to-day operations.

Responsibilities:

• Prepares and distributes correspondence and program materials; assists with scheduling and planning meetings and various International Student Services activities; creates and maintains files and databases; tracks and assembles program data; and prepares spreadsheets.

• Interacts with International Students to assist with office visits, student requests, and various inquiries. Interacts and coordinates with sponsors and sponsored students regarding housing,  billing, and multiple inquiries. Answers general questions about International Student Services and responses to emails, telephone, and in-person inquiries.

• Makes travel arrangements; utilizes PVAMU accounting processes and systems to achieve office objectives.

• Assists with program-related research as directed; assists with special projects.

• Perform other duties as assigned.

Required Education & Experience:

• High school diploma

• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Preferred Knowledge, Skills and Abilities:

• Some College

• Experience working in public sector higher education.

• Experience traveling abroad. Experience working with diverse populations and a variety of constituents.

• Strong interpersonal skills.

• Customer service oriented.

• Ability to communicate effectively verbally and in writing.

• Ability to take initiative, work independently and to seek guidance when appropriate.

• Excellent judgment in handling confidential matters and information, discretion and diplomacy.

• Ability to work on multiple tasks and meet deadlines.

• Attention to detail and accuracy in work.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.