Administrative Associate II

The University of Memphis, United States

Updated: almost 2 years ago
Location: Memphis, TENNESSEE
Deadline: 01 Jun 2022

Posting Information


Posting Number SAECC2927
Advertised Title Administrative Associate II
Campus Location Main Campus (Memphis, TN)
Position Number 002002
Category Staff (Hourly/Monthly)
Department English
Minimum Position Qualifications
Bachelor’s degree and five (5) years of experience in administrative office management. Relevant experience may substitute for required education.
Special Conditions
The department is especially interested in candidates with higher education administrative work experience or related environment.
Work Schedule
Monday – Friday.
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule.
Posting Date 05/18/2022
Closing Date 06/01/2022
Open Until Screening Begins No
Hiring Range $47,000 - $50,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
Knowledge, Skills, and Abilities
Knowledge – Grasps the essence of new information; masters new technical and business knowledge. Seeks feedback from others and opportunities to master new knowledge.
Skills – Strong interpersonal, organizational, and managerial skills. Proficient in all standard computer applications, including Microsoft Word, Excel and PowerPoint. Skill in completing assignments accurately and with attention to detail.
Abilities – Ability to communicate effectively both in writing and verbally with a diverse population of constituents. Ability to establish and maintain a good rapport with university faculty and staff, students and the general public. Consistently reliable and dependable.
Additional Position Information


Job Duties


Duties & Responsibilities
Assists the Department Chair in managing and prioritizing administrative functions of the department, including coordination of staff and faculty personnel matters in WorkForUM and documentation of department records/forms; may be required to function independently during the absence of the chair as the business and financial designee. This requires coordination with Faculty Services, the Dean, HR, and the Provost.
Duties & Responsibilities
Assists Chair in supervision of staff by assisting in training, providing instruction and guidance, assigning tasks, coordinating activities and ensuring that deadlines and quality standards are met.
Duties & Responsibilities
Serves as information resource to internal and external departments and/or customers; interacts socially at department meetings, events, and functions; provides counsel and assists staff and faculty with complex inquiries, problems, or projects that require independent judgment and interpretation of policies and procedures.
Duties & Responsibilities
Establishes and/or reviews internal processes and procedures and ensures compliance with University and other governing agency policies and procedures.
Duties & Responsibilities
Schedules and organizes faculty and staff related meetings and other events by coordinating catering/audio-visual/room reservation arrangements and preparing agendas and taking minutes. Processes, compiles, organizes, and analyzes information and prepares comprehensive reports. This requires familiarity with Outlook, MS Word, MS Excel, MS PowerPoint, OIR, and Banner.
Duties & Responsibilities
Performs related duties as directed or required.
Duties & Responsibilities
Scheduling: Collects teaching preferences from all full/part-time faculty and graduate teaching assistants, tracks teaching loads, and schedules all lower and upper division undergraduate and graduate courses for the Department for each semester according to the official catalog and two-year template; also, revises template every other year with Chair. Performs prerequisite checks prior to start of enrollment and anticipates enrollment shifts. Tracks registration data/trends, communicates with Admissions and Orientation to anticipate registration numbers. This requires correspondence with various other offices and employees within the university, including Registrar, College of Arts & Sciences, MOCH, WMST/CROW, Provost’s Office, etc.

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