Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University - Commerce

Department

Office Of Academic Technology

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
  

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected] .

SUMMARY:

The Administrative Associate II, under general supervision, provides routine administrative support work.

DUTIES & RESPONSIBILITIES:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.  
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts, processing renewals, requisitions, etc.
• May participate in the hiring training, and supervision of student workers and other support staff. 
• Assists with budget review tasks
• Assists with maintaining training lab, work room, break room areas

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two years of related experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree Preferred. Prior experience in higher education. Knowledge of FAMIS, Concur, Aggie Buy, Canopy and Texas A&M University-Commerce, policies and procedures.

SUPERVISION OF OTHERS:

Student workers and graduate assistants.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.