Job Title
Administrative Associate IIAgency
Texas A&M UniversityDepartment
GeologyProposed Minimum Salary
Job Location
Job Type
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .
Who we are
The Department of Geology & Geophysics is dedicated to advancing scientific understanding of the Earth, its fluids, and their history and future, preparing the next generation of earth scientists, and using our expertise to serve the broader scientific, government, and industry communities. Our most fundamental mission is to educate students at all levels. To that end we offer a B.A. and B.S. degree program in geology, a B.S. degree program in geophysics, M.S. and Ph.D. programs in geology, and M.S. and Ph.D. programs in geophysics. As one of the top geology and geophysics departments in the United States, we encourage you to browse our website and learn more about our department at: geoweb.tamu.edu .
What we want
The Administrative Associate II, is responsible for all duties related to the front office, such as: assisting faculty, staff and students with various duties, answering the main line, maintaining equipment and supply inventory, assisting employees and students with various needs, and assisting with meetings, seminars and special events, including making reservations and travel arrangements. We envision our ideal individual will have competencies in communication, hospitality, event planning/coordination and an ability to use computer software particularly Excel. This is a great opportunity with a lot of latitude to work with varying employees, to make valuable contributions to the performance of our department, while developing your skills. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description appeals to you, we encourage you to apply to be considered.
What you need to know
COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .
Required Education and Experience:
High School Diploma or any equivalent combination of education and experience
Two years of experience in general office or clerical work
Required Knowledge, Skills and Abilities:
Ability to use a computer, various processing software and working knowledge of Excel
Ability to multi-task and work cooperatively with others as well as faculty, staff and students in an educational setting
Interpersonal and communication skills
Preferred Education and Experience:
Associates degree
More than three years of experience in general office or clerical work
Responsibilities:
Greets all visitors to the department, answering the main phone line and directing calls to appropriate personnel
Evaluates incoming mail and logging of packages received, correspondence, and inquiries, prepares air-bills for letter/packages sent via FedEx
Assists in problem solving for office activities, maintains and orders office supplies and special orders for department employees
Maintains paper supply for main copiers and fax machine as well as office and student lab supplies
Maintains key inventory for the building offices
Receives and logs in department invoices, using Excel, acquires signatures, scans and sends to AP department for processing
Makes travel arrangements for faculty candidates and other departmental visitors as well and field trip arrangements as needed
Assists departmental staff with planning of meetings, seminars, and other special events; may include serving as hostess or greeter for the event
Provides assistance to faculty with preparation for functions
Performs other duties as needed
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.
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