Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University

Department

Geology

Proposed Minimum Salary

$11.75 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Geology & Geophysics is dedicated to advancing scientific understanding of the Earth, its fluids, and their history and future, preparing the next generation of earth scientists, and using our expertise to serve the broader scientific, government, and industry communities. Our most fundamental mission is to educate students at all levels. To that end we offer a B.A. and B.S. degree program in geology, a B.S. degree program in geophysics, M.S. and Ph.D. programs in geology, and M.S. and Ph.D. programs in geophysics. As one of the top geology and geophysics departments in the United States, we encourage you to browse our website and learn more about our department at: geoweb.tamu.edu

What we want

The Administrative Associate II, is responsible for all duties related to the front office, such as assisting faculty, staff and students with various duties, answering the main line, maintaining equipment and supply inventory, assisting employees and students with various needs, and assist with meetings, seminars and special events. We need an individual who subscribes to and supports our commitment as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

Required Education and Experience:

• High School Diploma or any equivalent combination of education and experience
• Two years of experience in general office or clerical work

Required Knowledge, Skills and Abilities:

• Ability to use a computer, various processing software and working knowledge of Excel
• Ability to multi-task and work cooperatively with others as well as faculty, staff and students in an educational setting
• Interpersonal and communication skills

Preferred Education and Experience:

• Associates degree
• More than three years of experience in general office or clerical work

Responsibilities:

• Greets all visitors to the department, answering the main phone line and directing calls to appropriate personnel
• Evaluates incoming mail and logging of packages received, correspondence, and inquiries, prepares air-bills for letter/packages sent via FedEx
• Assists in problem solving for office activities, maintains and orders office supplies and special orders for department employees
• Maintains paper supply for main copiers and fax machine as well as office and student lab supplies; Maintains key inventory for the building offices.
• Receives and logs in department invoices, using Excel, acquires signatures, scans and sends to AP department for processing
• Makes travel arrangements for faculty candidates and other departmental visitors as well and field trip arrangements as needed
• Assists departmental staff with planning of meetings, seminars, and other special events; may include serving as hostess or greeter for the event.
• Provides assistance to faculty with preparation for functions; performs other duties as needed.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.