Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University Health Science Center

Department

Environmental and Occupational Health

Proposed Minimum Salary

$12.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Health Science Center (HSC) is looking for an Administrative Associate II to serve as a member of the Administrative support team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administration experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.
• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others. Effective verbal and written communication skills.

Preferred Experience:

• Office support experience in higher education, knowledge of document creation software (such as Adobe Acrobat), knowledge of teleconferencing (such as Zoom), and efficient Microsoft Office suite skills (such as Outlook: email, calendaring, web browsing, and task managing).
• Experience working with diverse individuals and communities

Responsibilities:

• Performs responsibilities in support of the department including but no limited to maintaining and purchasing office supplies and equipment, maintain office reference materials including online office materials, delivers and pick. up documents, supplies ,equipment or materials.
• Greets department visitors, answers and screens calls, provides general information and referrals, and schedules appointments, reserve visitor parking.
• Support Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies
• Makes arrangements for meetings, student events, workshops, and travel.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Processes reimbursement requests through the appropriate channels. and follow through to completion.
• Assists in developing and printing of flyers/brochures for recruiting an advertising for all Epidemiology& Biostatistics programs.
• May participate in the hiring, training, and supervision of student workers and other support staff.
• Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.