Job TitleAdministrative Associate II - Employee Services
AgencyTexas A&M Forest Service
DepartmentEmployee Development Department
Proposed Minimum Salary
Proposed Minimum Salary$15.00 hourly
Job LocationCollege Station, Texas
Texas A&M Forest Service is seeking a highly motivated individual to be a part of the Employee Services Team in the Employee Development Department. This individual will work under general supervision and provide daily administrative office support work and actions for the Employee Services Team as well as helping the Team Leader with HR-related actions.
-Conducts daily office support, data management activities and flow of administrative interactions of a sensitive and confidential nature for the Administrative Coordinator, the Human Resources Manager and other applicable offices. Assists other staff as needed.
-Greets visitors, answers and screens calls, provides information and referrals. Receives, sorts and routes mail and performs other mail services.
-Applies, interprets and communicates rules, administrative procedures and guidelines. Assists with monitoring compliance as applicable to job.
-Maintains applicable fiscal, personnel, awards and training records. Verifies, processes and reviews forms, reports, fuel logs, timekeeping records for adjustment and other documents in both paper and electronic formats.
-Maintains a file room and associate records management tools. Coordinates for technical support as needed.
-Maintains office supplies and equipment and the work room. May order or receive documents, supplies, equipment or materials and perform related actions in FAMIS.
-Serves as a liaison for departmental equipment and service contracts.
-Coordinates travel arrangements, logistics and related support for conferences, meeting and similar activities.
-Corresponds and assists prospective, current and retired agency employees.
-May participate in the hiring, training and supervision of student workers and other support staff.
-May coordinate for custodial and facility maintenance, as needed.
- Other duties as assigned.
-Move up quickly with established career ladder for position and corresponding pay increases.
-Work on a variety of projects independently and as part of a team.
-Work with all Divisions of the Agency on administrative and HR actions.
-Be a member of working groups within the Agency and Workday.
-Be a part of the onboarding process for new hires into the Agency
This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System's policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual's employment and on an as-needed basis thereafter.
Education and Experience:
Required Education : High school diploma or equivalent combination of education and experience.
Required Experience : Minimum of three (3) years experience, with minimum of two (2) years as Administrative Associate I or comparable position.
Knowledge, Skills, and Abilities:
Required Knowledge : Core Microsoft Office applications. Practical knowledge of Workday management applications, Laserfiche efiles, FAMIS/Canopy for bill paying and accounts maintenance.
Preferred Knowledge : TFS fiscal and administrative procedures and of relevant A&M System policy and regulation.
Required Skills : Effective verbal and written communication skills. Good interpersonal and organizational skills.
Required Abilities : Work in a high stress environment with sensitive information and maintain confidentiality. Work independently with some assistance for non-routine tasks. Multi-task and work cooperatively with others.
Registrations, Certifications and Licenses:
Required : Valid Texas Driver's License or ability to acquire one within 30 days of hire.
Preferred : Certificate of training in clerical of office knowledge, skills and abilities.
Resume and references are REQUIRED to be uploaded to application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Software Applications Developer Iii, Texas A&M University, United States, 9 days ago
Job Title Software Applications Developer III Agency Texas A&M University System Offices Department Famis Services Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type...
Forest Economist I: College Station, Tx, Texas A&M Forest Service, United States, 14 days ago
Click for a hub of Extension resources related to the current COVID-19 situation. AgencyTexas A&M Forest ServiceLocationCollege Station, TXJob CategoryFull time PositionsSalary$4,833.34 monthlyLas...
Financial Specialist Ii, Texas A&M University, United States, 2 days ago
Job Title Financial Specialist II Agency Texas A&M University Department Vice Pres For Research Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Descript...
Assistant Director, Human Resources (Assistant Director/Eeo Officer), Texas A&M University System, United States, 6 days ago
Job Title Assistant Director, Human Resources (Assistant Director/EEO Officer) Agency West Texas A&M University Department Human Resources Proposed Minimum Salary $5,384.25 monthly Job Location Ca...
Administrative Coordinator I, Texas A&M University System, United States, 6 days ago
Job Title Administrative Coordinator I Agency Texas A&M University - Commerce Department College of Innovation and Design Proposed Minimum Salary Commensurate Job Location Commerce, Texas Job Type...
Administrative Coordinator I, Texas A&M University System, United States, 1 day ago
Job Title Administrative Coordinator I Agency Texas A&M University - Commerce Department College of Innovation and Design Proposed Minimum Salary Commensurate Job Location Dallas, Texas Job Type S...