Administrative Associate I

Job Title

Administrative Associate I

Agency

Texas A&M University

Department

Biology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Biology at Texas A&M University is responsible for research and teaching within the vast disciplines of the biological sciences, from molecular cell biology to ecology and evolutionary biology. Our faculty perform cutting-edge research in a wide array of biological sciences in the laboratory and in the field. Our graduate research programs prepare scientists for careers in academia, industry and government and enhance our understanding of the central role of biological systems in the global environment. Our undergraduate students gain a firm foundation in modern biological sciences to prepare them for a multitude of careers that depend on a solid understanding of biology. To learn more, please visit us at https://www.bio.tamu.edu/ .

What we want

This Administrative Associate I is responsible for performing general office support duties. We are seeking an individual with great interpersonal skills, preferred working knowledge of Microsoft Word and Excel and experience performing clerical work or general office duties. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Please note: Compensation will be commensurate to selected hire’s experience.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience.

• One year of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Working knowledge of word processing and spreadsheet programs.

• Demonstrate interpersonal skills.

• Keyboarding skills.

• Ability to multi-task and work cooperatively with others.

Preferred Experience:

• More than one year of experience in general office or clerical work.

Preferred Knowledge, Skills, and Abilities:

• Adobe photoshop, Microsoft Word and Excel

Responsibilities:

• Reception - Answers phone and inquiries. Assists walk-ins, students, faculty, and staff. Accepts late homework and reschedules students into makeup labs the same week they miss. Assists teaching assistants with office materials and office equipment. Receives orders, coordinates disability services exams, and assists public inquiries.

• Records - Assists the Senior Office Associate and Technical Lab Coordinator with ordering course materials, receiving materials, and maintaining the order database and filing records for the Introductory Biology Program.

• Regulation - Works with staff to maintain office procedures manual, regulations, T.A. training handbooks, and related information.

• Exam Production  - Assists with copying, scantron management, key production, MARS coordination, and filing exams and exam records. Maintains the required record retention schedules  for courses in Introductory Biology.

• Support - Supports the Senior Office Associate, Associate Director, Technical Lab Coordinator, and faculty with administrative projects, reports, databases, scheduling, and related subjects.

• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.