Administrative Associate I

Job Title

Administrative Associate I

Agency

Texas A&M University Health Science Center

Department

Epidemiology & Biostatistics

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are
As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Administrative Associate I is responsible for project administrative support work including general administrative support, managing office and research supplies and maintaining inventory of research supplies, shipping and receiving packages, and deployment.

What you need to know

Compensation will be commensurate to selected hire’s experience.

Other Requirements or Factors: Should be able to work on a flexible schedule, accommodating unanticipated schedule changes beyond normal business hours or on weekends, including overnight travel.

Excellent driving record

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Educations and Experience:

• High school diploma or equivalent combination of education and experience

• One year of experience in general office or clerical work.

​Required Licenses and Certifications:

• Valid driver’s license or the ability to obtain one within 30 days of employment

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Excellent interpersonal and communication skills

• Ability to multi-task and work cooperatively with others.

• Able to accommodate unanticipated schedule changes

• Work beyond normal offices hours and/or work on weekends.

Preferred Qualifications:

• Experience in packaging and shipping

• Experience assisting professionals in academic settings

• Experience with general office procedures including filing, organizing, and searching for materials

Responsibilities:

• General Administrative Support: Provides administrative support. Responds to general emails and calls. Assists with book shelving and filing documents. Assists with preparing purchase orders with vendors and procuring supplies. Assists with moving and retrieving materials. Assists with training student workers. Plans and coordinates meetings and activities.

• Logistics and Inventory Management: Manages office and research supplies and maintains inventory. Prepares and packages materials. Ships, delivers, receives, picks up and stocks materials. Manages the shipment and receipt of all products, materials, and supplies. Tracks, traces, and updates the status of incoming and outgoing shipments.

• Deployment: Assists with planning itineraries. Drives a vehicle to transport PI or supplies to and within the deployment area. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.