Administrative Associate for Information Technology

University of Kansas, United States

Updated: 12 days ago
Location: Lawrence, KANSAS

27558BR

Information Technology


Position Overview

The Administrative Associate for the Information Technology Department (KU IT) at the University of Kansas is a critical role responsible for providing comprehensive administrative support to ensure the efficient operation of the department.  The Administrative Associate will work closely with KU IT directors, departmental staff, and external stakeholders to facilitate the effective delivery of IT services and support.  This position reports to the Executive Assistant and works closely with departmental staff, faculty, students, and external stakeholders to facilitate the effective delivery of IT services and support.  In addition to supporting KU IT, the administrative assistant will be expected to fulfill the duties of the Executive Assistant in their absence.

If you are looking for a rewarding and dynamic career, look no farther than the University of Kansas. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 10 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers employees educational opportunities for employees. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.


Job Description

60% - Administrative Support

  • Provide high-level administrative support to KU IT, including managing calendars, scheduling appointments, and coordinating internal events. 
  • Assist in the preparation and distribution of month KU IT All Staff presentations utilizing a keen eye to detail, communication, and organization. 
  • Work closely with KU IT leadership as well as external vendors and stakeholders across campus. 
  • Assist with procurement activities, including purchasing office supplies, special request equipment, and maintain inventory records. 
  • Coordinate departmental events, retreats, and training sessions, including logistical arrangements and communication with participants. 
  • Supervise student hourly office assistant position. 
  • Support the Executive Assistant in their absence by managing their schedule, prioritizing tasks, and handling confidential information with discretion. 
  • Collaborate with Departmental staff to ensure smooth operation and coordination of administrative activities.

20% - Reception Duties

  • Perform general office duties such as answering phones, responding to inquiries, processing incoming and outgoing mail.
  •  Handle incoming and outgoing correspondence, including emails, letters, and packages, while prioritizing and distributing them accordingly. 

20% - Other Duties as Assigned

  • Perform other duties as assigned to support the overall mission and goals of KU IT and the University of Kansas.

Required Qualifications

  • High School diploma or completion of G.E.D. equivalency.
  • Two years of experience in administrative and clerical support work OR two years of post-secondary education.
  • Excellent written and verbal communication skills as evidenced in application materials and interview process.

    • Preferred Qualifications

  • Associates or Bachelor’s degree in business, communications, English, or related field.
  • Knowledge of or experience with KU's administrative policies and procedures.
  • Experience working for the University of Kansas.

    • Contact Information to Applicants

    Vickye Kozlowski
    [email protected]


    Additional Candidate Instruction

    In addition to the online application, the following documents are required to be considered for this position:

  • A cover letter addressing how required and preferred qualifications are met.
  • Resume or curriculum vitae.
  • Contact information for three professional references.

    • Incomplete applications will not be considered.



    Application review begins Monday, April 15, 2024 and will continue until a qualified pool of candidates has been identified.

    Advertised Salary Range

    $40,000.00 - $44,000.00


    Application Review Begins

    15-Apr-2024


    Anticipated Start Date

    20-May-2024


    Primary Campus

    University of Kansas Lawrence Campus


    Employee Class

    U-Unclassified Professional Staff


    Job Family

    Administrative Support-KUL


    Work Location Assignment

    Hybrid


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.


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