Administrative Associate

100073BR

Campus: Downtown Phoenix

Administrative Assoc

Job Description

Performs varied advanced secretarial and administrative work unique to the work unit requiring initiative and independent judgment. Incumbents work independently under general direction. Maintains official records and implements administrative policies. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies, and practices. Incumbents may have contact with high-level administrative offices requiring the use of business vocabulary, tact, discretion, and judgment. 

Job Family

Clerical & Admin Support

Department Name

Edson Pre licensure

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$21.21 - $31.26 per hour; DOE

Essential Duties

• Executes a variety of office administrative support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position.
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special event, maintaining record-keeping systems, opening and reviewing incoming mail, and responding to inquiries.
• Maintains and updates databases and spreadsheets; conducts database queries using Microsoft Office suite, My Clinical Exchange; Castle Branch, Exact, and other software programs; prepares special and recurring reports containing specialized or sensitive information following supervisor's general direction.
• Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
• Monitors and updates inventory and account records for unit or department.
• Works with students and faculty to ensure clinical compliance items are complete.
• Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.

Minimum Qualifications

Bachelor’s degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. 

Desired Qualifications

• Evidence of a Bachelor's degree AND two (2) years' experience in an administrative position;
• Experience working within higher education with respect to College activities; Experience working with Microsoft Office programs (i.e., Word, Excel, PowerPoint, Publisher);
• Experience working with database programs (i.e., PeopleSoft, Dashboards, Excel etc.);
• Experience working with Learning Management Systems (i.e. Black Board, Canvas, etc.);
• Demonstrated knowledge of academic policies, procedures, and organization; Demonstrated knowledge of program management and administration principles, practices and procedures;
• Experience collecting, managing, and reporting complex data
• Evidence of effective communication;
• Experience in dealing with a wide range of topics, including confidential and sensitive information;
• Experience in maintaining effective working relationships in a diversified population;
• Experience in analyzing and comprehending complex issues.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. 
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities that may include and/or are subject to resolution of conflicts.
• Communicate to perform essential functions.
• Use office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

Edson College of Nursing and Health Innovation at Arizona State University is an inclusive world-class enterprise of discovery that prepares innovative, evidence-based healthcare providers, educators, leaders & researchers to optimize health in a culturally diverse global community.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.