Administrative Associate 3 - 75924
The Division of Gastroenterology and Hepatology, in the Department of Medicine, School of Medicine, at Stanford University, is looking for a top-notch Administrative Associate to support the Division’s Chief, Vice Chief and Division Manager on a day to day basis. This position is a full-time non-exempt position.
The Leadership of the GI Division has extremely busy, confidential and complex work calendars that require an administrative associate with an attention to detail, someone who can move quickly and is able to maintain patience and flexibility in a rapidly changing environment. The Division currently has 35+ faculty and 5 instructors and is growing rapidly. Planning for growth at this pace requires many last minute meetings with leadership in the School and the Stanford Healthcare (SHC) organization. This position is key in making this intensive scheduling happen on a timely basis, while appearing seamless and organized, so that division leadership can trust that their calendars are accurate and all the necessary information related to any meeting is available for them when needed. Along with busy leadership schedules related to running the division, both the Chief and Vice Chief have busy clinical schedules in multiple clinical locations within SHC. Patient care and satisfaction are extremely important and this means that the schedules need to be handled in a timely and appropriate manner. Closing and moving clinical sessions as soon as possible, working with clinic administration to insure minimum patient disruption.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
: School of Medicine
Job Code: 4103
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