Administrative Associate 2

Updated: 6 months ago
Location: Columbus, OHIO
Job Type: FullTime

Position Information

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Position Information

Top Message Both current Ohio State employees and the general public may apply for this unclassified professional position.
Message to Applicants A university staff member is being considered for this position, but you may still apply.
Number of Positions Available 1
University Title Administrative Associate 2
Working Title Admin to Assoc Deans & Off Sup
Department Law College Administration
Department Location Columbus
Requisition Number 445460
Summary of Duties

The Moritz College of Law is seeking an Administrative Coordinator to primarily provide support to Associate Deans as well as supervise the faculty services office support team. The ideal candidate will have the ability to think critically and communicate effectively with a diverse group of internal and external constituents, as well as experience providing a broad range of administrative support under the direction of deans or similar leadership positions.

Duties include but are not limited to providing high level support to three associate deans and supervising an office staff of 6, including a team lead, who will assist with time management and task delegation. Administrative support functions include day-to-day assistance such as answering phones, maintaining calendars, and arranging and submitting travel and reimbursement requests; drafting correspondence including emails and letters for ad-hoc appointments; running reports to include course schedules, student evaluations of teaching, tracking diversity and inclusion activities in the college, reporting on complaints regarding diversity and inclusion; assisting the Associate Dean of Academic Affairs with course descriptions and curriculum guides; communicating with faculty on summer research grants, sabbaticals, faculty workshops, and other matters; maintaining files; revising information and content for various annual directories including the faculty, staff and other on-line directories; updating master course spreadsheets and maintenance of faculty handbooks and rules; assisting students with inquiries and providing information; serving as a liaison to the Office of Academic Affairs on faculty matters; assisting in preparing faculty minutes; providing occasional back-up support to the Executive Administrative Assistant to the Dean; and working on special research projects and performing other duties as assigned.

Additional Information for Applicants:
Pre Employment Screening Requires the successful completion of a background check.
Required Qualifications

Bachelor’s degree and a minimum of three years of experience supporting mid-upper level leadership and supervising staff or an equivalent combination of education and experience; strong analytical, organizational, and attention to detail; time management, communication and interpersonal skills; ability to multi-task and solve problems; a commitment to excellence with excellent judgment with regard to people and priorities; proficiency with Microsoft office software (e.g. Word, Outlook, Excel, PowerPoint); self-starter and ability to work independently and lift up to 20 lbs.

Desired Qualifications

Highly desirable candidates will have experience working in higher education with diverse populations; have experience working with Ohio State systems, policies, and procedures.

Target Salary $47,476.00 - $51,607.92 Annually
Job Category Administrative and Professional
Job Appointment (FTE%)


Full/Part Time Full-time
Temporary or Regular Regular
Posting Start Date 01/05/2019
Posting End Date 01/13/2019
Dept Contact Name Azcarraga-Carter,Gale Marie
Dept Contact Phone 614/292-5690
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