Administrative Assistant

Available Title(s):

105G-YN_CS_NPS - Administrative Assistant 3

Business Title:

Administrative Assistant

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Administrative Assistant is responsible for performing a variety of high level, confidential administrative duties to support Cougar Health Services and the Assistant Vice Chancellor/Executive Director (AVC/ED). Duties include managing several calendars, including overseeing the AVC/ED’s complex calendar and coordinates meetings and events.
 

This position is responsible for taking minutes at various meetings and establishing and maintaining records and files. Composes, prepares, edits and proofreads correspondence, and creates presentations, agendas, forms and monthly department administrative reports as directed. This position is also responsible for coordinating and maintaining Policies and Procedures for the department and maintaining training records for employees Continuing Medical education and monitors compliance for mandatory trainings. Set- up of office and meeting room equipment when necessary. Responsible for handling and processing mail.
 

Provides broad support to the leadership of CHS and collaborates with internal and external partners as a representative of CHS in a way that supports our mission of contributing to student success and which reflects and promotes an attitude of inclusion, diversity, access, and equity.

Required Qualifications:

• High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

• Experience with record keeping.

• Proficient in producing work with a high attention to detail.

• Excellent written and oral communications skills.

• Proficient in the use of Microsoft Office software including Word, Excel, PowerPoint, and Outlook.

• Must have, or be able to obtain by time of hire, a valid driver’s license.

Preferred Qualifications:

• Proficient and competently able to proofread a wide variety of documents.

• Experience editing a variety of complex documents.

• Proficient in creating and editing spreadsheets and other databases.

• Experience with creating fillable pdf forms and other pdf documents.

Additional Information:

Area/College:

Student Affairs

Department Name:

Cougar Health Services

City, State, Zip:

Pullman, WA, 99164

Department Link:

https://cougarhealth.wsu.edu/

Monthly Salary:

$3,376 - $4,497 | Range 40 (Steps A-M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf .

Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.
Overtime Eligibility:

Overtime eligible

FTE: 100%

This is a Permanent position.
Posting Close Date:

Applicants must submit their completed application by Sunday, April 7, 2024 at 11:59 p.m.
Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload all required documents listed below to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.

• External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. 

• All documents must be attached before submitting the application. The application cannot be edited once submitted.

• Documents may be submitted in one file or separate files.

• Applicants are encouraged to upload as a PDF if possible.

• Applicants will be requested to provide contact information for professional references within the online application.

Required Documents:

- Resume
- Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .