Administrative Assistant

Under general supervision, provides administrative support to the Department of Theatre and Drama, including support to the Chair and all faculty and staff of the department.

• 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 20% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 10% Assist staff as needed (with purchasing, travel, reimbursement and more)
• 10% Purchases departmental equipment and supplies

• Serve as first point of contact for individuals and groups, providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• Assist with meeting logistics and resources, post meeting agendas, record, prepare, and distribute meeting minutes
• Assist with distribution, collection and tracking of keys as requested, and other general office support to the department
• Order office and departmental supplies through appropriate vendors. Purchase/pay for departmental or individual expenses (i.e.: department events, research equipment, conference costs, travel, etc.). Collect, prepare, & submit required documents.
• Assist with new hire documentation, benefits open enrollment process, onboarding, personnel files, event planning
• Chair's Assistant responsibilities:
  Work on special projects as assigned by Chair or Dept. Administrator
  Assist with organizing prepared documents for tenure Divisional Committee review
• Serve as back-up in HR systems as needed.
• General communication - Display, post or distribute any posters, articles, awards, or urgent communications for staff and/or students etc.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma or Bachelor's degree 

Minimum work experience or training in administration area(s) of at least one year is required.

Standard workday hours M-F

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location, with some exceptions.

Ongoing/Renewable

Minimum $19.50 HOURLY
Depending on Qualifications
Paid on a bi-weekly schedule on an hourly basis.

Please click on the "Apply Now" button to start the application process. To apply, please upload a cover letter indicating your interest in the position along with your resume highlighting relevant work experience. Applicants will also be asked to provide a list of references. References will not be contacted without advance notice.

Terri Bonner
[email protected]
608-263-2336
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A17-SCHOOL OF EDUCATION/THEATRE & DRAMA

University Staff-Ongoing

295371-CP