Administrative Assistant

Posting Summary

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Posting Number	STA00328PO24
Job Family	Administrative Support
Job Function	Administrative Services
USC Market Title	Administrative Assistant
Link to USC Market Title	https://uscjobs.sc.edu/titles/131888
Job Level	A1 - Administrative/Operational Support
Business Title (Internal Title)	Administrative Assistant
Campus	Columbia
Work County	Richland
College/Division	Division of Student Affairs and Academic Support
Department	SAAS U101 and National Resource Center
State Pay Band	4
Approved Starting Salary	$34,532
Advertised Salary Range	$34,532- $50,000 (salary commensurate with experience)
Location of Vacancy
Part/Full Time	Full Time
Hours per Week	37.5
Work Schedule	Must be willing to work a flexible schedule to meet the needs of the department.
Basis	12 months
Job Search Category	Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary	The University of South Carolina (USC) is seeking someone who is organized, hard-working, personable, and detail-oriented to serve as the Administrative Assistant in University 101 Programs. University 101 Programs is an internationally renowned academic unit that focuses on helping students transition into, through, and out of the University of South Carolina. We offer 6 different courses with a total annual enrollment of close to 7000 students. These courses are taught by over 500 instructors and peer leaders. This position will provide high-level administrative support for University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center. Primary duties include: · Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database. · Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies. · Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment The successful candidate will join a talented and experienced department whose work has significant impact on faculty, staff, and students at USC.
Minimum Qualifications	Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Preferred Qualifications	Knowledge of USC policies and procedures. Familiarity with Banner system. Working knowledge of Microsoft Word and Excel.
Knowledge/Skills/Abilities	Excellent oral and written communication skills, as well as human relations skills. Ability to maintain effective working relationship with staff, faculty, and students. Must be organized, task oriented, and personable.

Job Duties

Job Duty	Provide high-level administrative support for The University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center.
Essential Function	Yes
Percentage of Time	20

Job Duty	Provide administrative support including submitting payment requests, purchase orders, preparing travel authorizations (TA) and travel reimbursement vouchers (TRV), filing, copying, creating binders, preparing materials for various training, and coordinating/reserving space for workshops and training for the University 101 Programs.
Essential Function	Yes
Percentage of Time	20

Job Duty	Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database.
Essential Function	Yes
Percentage of Time	20

Job Duty	Assist with the instructor hiring process for University 101 for approximately 300 instructors by preparing and submitting hiring requests using various UofSC systems. Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment. Take corrective action to resolve issues.
Essential Function	Yes
Percentage of Time	20

Job Duty	Provide support for University 101 instructors and help resolve classroom and other issues by responding timely to inquiries.
Essential Function	Yes
Percentage of Time	10

Job Duty	Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies.
Essential Function	Yes
Percentage of Time	5

Job Duty	Other duties as assigned to ensure the continuous success of the department.
Essential Function	No
Percentage of Time	5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive	No
Hazardous weather category	Non-Essential

Posting Detail Information

Number of Vacancies	1
Desired Start Date	06/03/2024
Job Open Date	04/22/2024
Job Close Date	06/06/2024
Open Until Filled	No
Special Instructions to Applicant	Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 6, 2024. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC.
Quicklink for Posting	https://uscjobs.sc.edu/postings/167172
EEO Statement	The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.