Administrative Assistant

Updated: 5 months ago
Location: Chapel Hill, NORTH CAROLINA
Deadline: 05 Nov 2018

Posting Information

Position Information

Position Type Permanent Staff (SHRA)
Is this an internal only recruitment? No
Position Title Admin Support Associate - Journey
Working Title Administrative Assistant
Position Number 20030755
Vacancy ID P009200
Budgeted Hiring Range $30,774 - $36,000
Pay Band Information

For more information on the pay band for this branch and role, please click here .

Salary Grade Equivalent 59/GN05
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule

9-5, M-F. Occasional overtime and weekend work

Department Name and Number Graduate Education - SOM-420301
Date First Posted 10/15/2018
Closing Date 11/05/2018
Position Location Chapel Hill, NC
Position Posting Category Administrative/Clerical Support

Position Summary Information

Department Description

The mission of the Office of Graduate Education is to recruit and train PhD students in the biomedical sciences. We admit 80-90 students each year who eventually transition to one of 14 PhD programs across the UNC campus. We sponsor programs focused on building a pipeline of talented students from underrepresented groups, professional development and career awareness, recruitment and retention of students from underrepresented groups, and improvement of mentoring relationships.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

We are seeking an Administrative Assistant to support the day to day functions of our busy office. The Administrative Assistant will be the public face of our office, answering our phone line and email inbox and greeting visitors to the office. This individual will also provide general office support including printing, filing, managing our state vehicle, and ordering office supplies. Additionally the individual will provide assistance to the program support team by tracking attendance at events, creating name tags and informational packets, maintaining websites and listservs, and providing event support as needed.

The Office of Graduate Education is a vibrant team of committed professionals who work closely together to achieve our mission of educating and training tomorrow’s scientists. We are a lively, student-oriented office and interact frequently with a diverse group of students and applicants from across campus. Successful candidates for this position will have excellent interpersonal and communication skills, respect for and sensitivity to issues of diversity and inclusion, and a proven ability to manage multiple projects simultaneously.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Essential Skills, Knowledge and Abilities

Demonstrated experience working in a business or office setting. Excellent written and verbal communication skills. Demonstrated ability to manage multiple tasks in a deadline driven environment

Preferred Qualifications

Experience working with Wordpress. 2-3 years experience working in office environment in a support or customer service role.

Required Licenses/Certifications

Must posses valid driver license.

Special Physical and Mental Requirements

Must be able to lift/move up to 15 pounds. Must be able to drive a state minivan.

Position/Schedule Requirements Overtime occasionally, Valid NC Driver’s License, Weekend work occasionally
Position Attributes
Stimulus/ARRA Funded No
Quick Link

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

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