Administrative Assistant

Current Employees:

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The department of Public Safety has an exciting opportunity for a Full Time Administrative Assistant to work at UHealth. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

• Primarily exercise discretion and sound judgment in daily activities.

• Review all Public Safety incident reports for daily administrative distribution.

• Keep Public Safety Department informed of any new updates regarding the Resolver Incident Report System.

• Complete special tasks requiring incident queries for Key Performance Indicators (KPI’s)

• Assist with yearly Clery statistics.

• Assist and log Lost and Found recovered items.

• Assist with the UM Student / Staff Bicycle Registry system.

• Maintain daily logs to include firewatch logs.

• Assist UM Public Safety officers with Incident Report System only when necessary.

• Log and charge-out Guard Services work-orders.

• Oversee the Public Safety Key-Track box at the Public Safety Briefing Room.

• Ensures completed work products meet required timelines and standards of quality and quantity.

• Provide administrative support to all managers in the Public Safety administration office when necessary.

• Answer telephone calls from shift Supervisors, Lead Officers, UM officers and dispatchers.

• Take messages, answers routine questions, and transfer calls to appropriate individuals when necessary.

• Assist Dispatch Manager and Security Systems Manager when necessary.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

• High school diploma or equivalent

• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to process and handle confidential information with discretion.

• Skill in completing assignments accurately and with attention to detail.

• Proficiency in computer software (i.e. Microsoft Office).

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c103